Specialist Accounting
IHG Hotels & Resorts
Chicago, IL
RELATIONSHIPS: Internal: Reports directly to the Accounting Manager External: Hotel guest/visitors, vendors and repair personnel Accounts Receivable Tasks:
- Completes daily A/R transfer programs and maintains A/R records.
- Ensures prompt and accurate invoicing of all accounts.
- Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 day of departure.
- Processes all credit card corrections, payments and compression in OPERA on a daily basis.
- Reviews all OPERA PM accounts.
- Reviews and settles credit balance on a daily basis.
- Handles all billing inquiries and complaints. Documents and resolves all such situations, advises managers of problems. Gives all necessary answers to the client on a timely basis.
- Attends meetings and hotel training sessions as required by hotel management.
- Researches and resolves all guest inquiries.
- Prepares all documentation pertinent to inquiries settlement.
- Send all refunds documentation (credit card credit, check request...) to the assistant controller for review and approval on a daily basis.
- May act as departmental trainer for specific areas of expertise.
- Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements.
- Verifies the credit worthiness of all prospective hotel customers.
- Oversees the research of billings inquiries, returned checks and other claims with the A/R team.
- Collection of overdue accounts.
- Reviews billing for completeness and correctness.
- Reviews daily A/R payments: Checks received by mail, bank transfers and applies payments to appropriate charges.
- Conducts monthly credit meetings.
- Attends pre-convention meetings.
- Coordinates billing of group with client, conference services, sales and reservations.
- Coordinates with department management uncollectable accounts and potential quarterly write-off's.
- Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures.
- At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
- Perform other duties, tasks and special projects as assigned.
- Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log.
- Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope.
- Prepares the general cashier daily summary.
- Prepares bank deposit, ensuring that all checks are endorsed.
- Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement.
- Prepares and distributes due backs, makes change for the front office and outlet employees.
- Counts contents of safe (general cashier house bank) on a daily basis.
- Disburses petty cash at general cashier hours.
- Completes audits every month for employees who have banks issued.
- Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance. Maintains accurate file of all current contracts.
- Prepares petty cash reimbursement for Director of Finance review.
- Assists with administrative tasks with the Accounts Payable specialist.
- Works with income auditing task to ensure work is completed when staff is on vacation of away from the office.
- Works with Accounts Payable to ensure all vendor statements are reconciled.
- Performs other duties, tasks and special projects as assigned.
- Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed.
- Reviews documentation from receiving clerk for proper support and approvals.
- Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation.
- Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes.
- Posts and updates invoices and delivery notes, assigning account coding when necessary.
- Researches vendor statements and resolves discrepancies.
- Processes disbursements on a timely basis to maintain favorable vendor relations.
- Researches vendor inquiries and pending items on a timely basis.
- Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders.
- Performs computer input of check requests from departments, i.e. TER's, and ensures proper General Ledger account numbers and required signatures.
- Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid.
- Processes group commission payments.
- Attends meetings and hotel training sessions as required by IHG.
- At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
- Performs other duties, tasks and special projects as assigned.
- Analyze and balance all revenue
- Ensure all taxes have been collected and balanced
- Ensure all internal and external controls are in compliance
- Generate reports
- Resolve reporting discrepancies
- Reconciliation of third party charges
- Preparation of some assets and liabilities reconciliation
- Reconcile any cash variances with cashier
- Credit Card reconciliation
- Assist Assistant Director of Finance with month end closing
- Process payroll for payment of employees
- Verifying working hours and pay rates
- Ensuring compliance with laws and regulations
- Rectify payroll discrepancies
- Issuance of paychecks to Managers
- Maintaining employee records
- Process payroll deductions
- Assist Assistant Director of Finance with Labor meetings
- Payroll balancing/audit
- Assist Managers with timekeeping system
- Review attendance records
- Ability to multi-task
- Ability to be a team player
- Ability to maintain confidentiality of all employees, guests and hotel information
- Capability to answer all phone calls using the proper phone etiquette of Hotel InterContinental Standards
- Ability to think clearly, quickly and make concise decisions.
- Ability to prioritize, organize and follow up.
- Ability to work well under pressure.
- Ability to focus attention on details.
- Must be able to maintain a highly positive and friendly image that will reflect well on hotel's overall appearance.
- Excellent organizational and communication skills.
- Must be conscious of culture differences.
- Previous accounting experience.
- Ability to communicate with internal and external customers.
- Proficient in Microsoft Word and Excel.
- Must be able to work under pressure to meet deadlines.
Posted 2026-04-17
Recommended Jobs
Business Process & Technology, Program Manager
Relativity
Illinois
Posting Type Hybrid Job Overview The Program Manager on the Business Process and Technology team in Revenue Operations leads high-impact, cross-functional programs that align business pr…
View Details
Posted 2026-03-27
HR & Administration Professionals - Career Transition Opportunity (Remote)
Inspiring Lives Today
Chicago, IL
About the Opportunity Are you an experienced HR or Administration professional who enjoys supporting others, coordinating processes, and keeping things running smoothly — but feels ready for a new…
View Details
Posted 2026-01-20
Construction Laborer
Skilled Trades Services
Moline, IL
Skilled Trades Services is currently looking for Construction Laborers for the Davenport and Muscatine area . Must have at least 1 year of construction experience and show it on a resume . Comm…
View Details
Posted 2026-04-19
Customer Service / Appointment Scheduler
CXI Trucking
Melrose Park, IL
Job Description Job Description CXI Trucking – Melrose Park, IL Immediate Opening: Customer Service Representative / Office Clerk Position Type: Full-Time Pay: $21.50/hour Schedule:…
View Details
Posted 2026-04-11
Assistant Director of Finance - Hilton Chicago
Hilton
Chicago, IL
At 1,544 guest rooms, the historic Hilton Chicago is seeking their next Assistant Director of Finance. The ideal candidate for this role has a minimum of two years finance leadership experience with …
View Details
Posted 2026-03-20
Construction Manager (Transmission and Substation)
SGS Consulting
Illinois
Job Responsibilities: Developing and implementing project plans, schedules, and budgets for transmission and substation projects. Coordinating with engineering teams, contractors, and suppliers…
View Details
Posted 2025-11-14
Attorney - PI / Med Mal
Goldstein Fluxgold & Baron PC
Chicago, IL
Job Description Job Description We are a Plaintiff's firm specializing in Medical Negligence and Personal injury seeking a lawyer with 0-3 years of experience to become a part of our team! We are…
View Details
Posted 2026-04-11
Youth Program Quality External Assessors
After School Matters
Chicago, IL
Summary of Scope of Work: After School Matters is seeking several part-time independent Youth Program Quality External Assessors to conduct program observations in a variety of After School Matt…
View Details
Posted 2026-04-17
Mental Health Worker - Psych Acute
Saint Joseph Hospital - Elgin
Elgin, IL
Responsibilities Mental Health Worker Inpatient : Under the direction and supervision of the RN, LVN or Charge RN assist the licensed nursing staff in providing and documenting patient care inc…
View Details
Posted 2026-04-17
Lead Host
Deliz Italian Steakhouse
Chicago, IL
Lead Host – Deliz Deliz is seeking a poised, experienced, and hospitality-driven Lead Host to join our team. We are a high-volume, upscale dining restaurant looking for a strong front door leade…
View Details
Posted 2026-04-18