Administrative Assistant for Developmental Pediatrics

: Major Responsibilities: Performance of diversified administrative and secretarial work in support of the department 1)Compile, analyze and summarize data to prepare reports. 2)Coordinate work or provide direction and/or guidance to others. 3)Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages 4)Monitor budget for department. 5)Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc. 6)Coordinate meetings and special events with very little direction. 7)Initiate follow-up for calls, correspondence, etc. received by department. Preparation and dissemination of correspondence 1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy. 2)Compose correspondence for supervisor/staff. 3)Collect data and/or compile information to prepare reports for the department. 4)Take and transcribe dictation and/or use shorthand as needed. Maintenance of department files. 2)Create and set up filing systems for department/unit. 1)Maintain records and files within the department/unit. Education/Experience Required:

• High school or equivalent • 5 years administrative secretarial experience OR • Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required:

• Typing 60+ words per minute preferred • Extensive knowledge of several software applications is preferred • Ability to create spread-sheets manipulate data preferred • Ability to work independently

Not applicable Physicial Requirements and Working Conditions: N/A This indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.