Scanning Clerk
Position Overview
A high-volume administrative team is seeking a reliable and detail-oriented Scanning Clerk (Grade 3) to support document processing and distribution efforts. This role is critical in managing incoming documentation—both physical and digital—to ensure accurate and timely routing to appropriate departments. Ideal candidates will be organized, self-directed, and comfortable working independently in a structured, fast-paced environment.
Key Responsibilities
Handle and process high volumes of incoming mail (up to 1,200 pieces per week)
Sort and organize physical and electronic documents from various sources
Scan, upload, and distribute documents to appropriate departments (e.g., retirement, fund operations)
Work closely with mailroom staff to ensure accurate document flow
Maintain proper categorization and storage of documents in compliance with internal procedures
Qualifications
High School Diploma required
Bachelor’s degree not required
Desired Skills and Experience
Strong attention to detail and accuracy when handling various document types
Solid data entry skills and experience with digital file systems
Ability to work independently and manage time efficiently
Critical thinking and problem-solving skills to assess document content and routing needs
Technical Proficiency
Proficient in Microsoft Outlook and Adobe
Comfortable managing and manipulating digital files (e.g., scanning, saving, uploading PDFs)
Willingness to learn internal systems and adapt to new technologies
Additional Information
Work Environment: 100% onsite
Schedule: standard hours Monday–Friday, 8:00 AM – 4:30 PM
Interview Process: One in-person round
Recommended Jobs
Locum Doctor - General Medicine
Locum Doctor - General Medicine
Automotive Finance and Insurance (F & I) Manager
Automotive Finance & Insurance Manager Are you passionate about the automotive industry and finance? Do you have a strong background in automotive finance and insurance, with a track record of deliv…
Hiring: Daytime Babysitters & Nannies
Compensation ~ Hourly wage: $16-19 per hour Have you worked as a babysitter, daycare worker, nanny, or church nursery volunteer? Are you a retired teacher or teaching professional who is seeki…
Brand Ambassador
Job Description Job Description Location: Central Illinois Compensation: Base Pay + Commission & Bonuses Job Type: Full-Time / Part-Time Are you outgoing, persuasive, and passionate a…
USA - Research Associate Scientific III
Target Pay Rate: 35-42/hr **salary will be commensurate with experience Summary: This position will contribute analytical and technical support for nitrosamines and impurities analysis. Specif…
Home Infusion Nurse - PRN
We are seeking an infusion nurse (RN) with IVIg experience interested in providing in-home infusions for a local patient. Infusion Details: Medication: Entyvio - Infuse 300 mg intravenously onc…
CNC Programmer / Manufacturing Engineer
Job Description Job Description Salary: Join an award-winning workplace of energetic, talented people, and be on one of the best work teams in the Chicagoland area! Voted as Best and Brighte…
Explore Mattoon: Your Next Adventure in Nursing Awaits!
Registered Nurse - Medical Surgical - Travel - (MS RN) Embark on a thrilling journey as a Medical Surgical Registered Nurse in Mattoon! With 3 years of experience required, you'll immerse yourself in…
Communication and Change Management Business Systems Analyst - Temp to hire
Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the d…
Account Executive
Legacy Forward Solutions is actively hiring on behalf of our client in Chicago, IL for the position of Account Executive . As a premier sales and business development firm, we are seeking a drive…