Executive Travel Manager

LaSalle Network is hiring on behalf of a thriving technology start up in downtown Chicago, seeking an Executive Travel Manager, due to growth! In this role, you will act as the primary coordinator for all company travel, overseeing every stage of the process from planning through completion. You’ll handle logistics such as airfare, lodging, transportation, and backup arrangements to ensure everything runs smoothly.

You’ll actively track travel plans, make adjustments as situations evolve, and deliver a seamless experience for executives and team members. In addition, you’ll provide administrative support to the CEO’s office and collaborate with other teams when travel activity is lighter.

This position calls for strong organizational skills, attention to detail, quick responsiveness, and the ability to anticipate needs before they surface.

Key Responsibilities:

• Oversee a high volume of complex travel arrangements for executives, including the CEO, as well as employees

• Arrange domestic and international travel, including flights, accommodations, visas when required, and detailed itineraries

• Strategically plan routes and schedules to balance efficiency, cost, and executive expectations

• Prepare clear, comprehensive travel itineraries for easy reference

• Keep a close watch on travel schedules, including delays, cancellations, or last-minute change

• Take initiative to rebook or adjust plans promptly, including outside standard working hours when necessary

• Maintain clear and consistent communication with travelers before and during trips

• Ensure a smooth, hassle-free travel experience at all times

• Adhere to company approval processes before finalizing travel bookings

• Gather, organize, and submit travel-related receipts to Finance promptly

• Accurately document expenses with clear descriptions and purposes

• Maintain detailed and organized records with a high level of precision

• Work closely with Finance to ensure adherence to company policies and reporting requirements

• Build and maintain strong relationships with airlines, hotels, and other travel providers

• Arrange reliable, high-quality ground transportation services

• Coordinate private aviation options when necessary

• Negotiate preferred pricing and service terms when applicable

• Manage time zones, connections, and international travel requirements with accuracy

• Ensure all reservations, confirmations, and communications are correct and complete

• Keep organized records of traveler preferences and history

• Anticipate potential challenges and resolve them proactively

• Provide administrative assistance to the CEO during periods of lower travel demand

• Support scheduling, coordination, and special projects as needed

• Handle confidential information with professionalism and discretion

Experience:

• 5+ years in corporate travel coordination, executive support, or a similar role

• Proven experience managing frequent, complex travel for senior leaders

• Familiarity with international travel logistics strongly preferred

• Established relationships with travel vendors (airlines, car services, private aviation, etc.) required

• Strong attention to detail and commitment to accuracy

• Excellent organizational and time management abilities

• Solid understanding of time zones and global travel considerations

• Ability to respond quickly and work with urgency, including outside normal hours

• Effective communication and problem-solving skills

• Proactive, resourceful, and solutions-oriented approach

• High level of professionalism and discretion

Key Details:

• Location: Downtown Chicago, On-site

• Pay: $100,000-125,000 + bonus eligibility

• Benefits: Comprehensive benefits including health, dental and vision, flex PTO, 401k.

If you are interested and meet the minimum requirements, apply today!

Rachel Holmes
Principal, LaSalle Network
#LI-RH1