Project Impact Coordinator

Supervised by:Project Impact Manager

Supervises: Art Therapy Intern(s)

Classification: Full-time, Exempt

Start Date: December 1, 2025

WHO WE ARE: SkyART is a permanent fixture in the vibrant cultural landscape of Chicago's South Side. Founded in 2001, with creativity at the center of everything we do, SkyART provides free, safe, open spaces where people are empowered and connections are made. SkyART continues to fulfill its mission from our flagship studio in South Chicago and beyond, reaching young people through three pillar programs: SkyWAY, for ages 7-13; Project 3rd Space, for ages 14-24 and Project Impact, our art therapy program. In 2020 SkyART announced an expansion to Chicago’s West Side with the new SkyART West studios, which opened officially in April of 2025. Driving its mission is a deep understanding of the transformative power of art and its capacity to enhance intellectual, emotional and social development.

WHAT WE EXPECT: It takes a team of extraordinary staff, teaching artists and art therapists to bring SkyART to life, and we are looking for extraordinary individuals to help propel our growth into the future. We expect that all staff, from contractors to the Executive Director, practice everyday leadership and participate in both small scale and big picture thinking about the impact of our work. We expect that each individual contributes to creating an environment where we can show up as our whole self — centering young people as the driving force behind what we do — and where the diversity of individual lived experiences and cultures adds to the richness of our programs. Original ideas and critical thinking are required. We dive into the complexities and nuances that color our work and give it meaning beyond punching the clock and earning a paycheck. We ask all employees to practice vulnerability and to hold each other accountable, even those who supervise us, through compassionate calling-in and sensitive communication. Core competencies required for any position include: connection, collaboration, communication, creativity and consistency.

HOW YOU CONTRIBUTE

The SkyART Project Impact Coordinator plays a crucial role in ensuring the smooth and effective operation of our therapeutic arts programs. This position provides essential administrative and logistical support to the Project Impact Manager, contributing to our mission of addressing the complex psychological and emotional needs of youth through the arts.

The Coordinator will be instrumental in organizing the delivery of our strength-based and process-based art learning initiatives through the Project Impact program. This includes supporting the coordination of art-based activities for individuals and groups in various settings: in-studio, in schools, virtually, and within Juvenile Detention Centers through the scheduling, supply ordering, and organizing of data. A deep understanding of the multi-layered lives of our youth and their communities is vital for effectively supporting these programs. The Project Impact Coordinator will also help to maintain art therapy spaces and supplies for school, community and studio spaces in collaboration with the other Program Coordinator(s).

The Coordinator will adhere to state laws related to MH services, Art Therapy principles (AATA), and professional ethics, promoting self-care, artistic expression and inspiration, challenging stigma, securing family connections, monitoring secondary traumatic stress, coping skills and resiliency , maintaining relationships, and amplifying hope.

This position is physical in nature, including moving and transporting supplies, moving in-between two , schools, is hands-on studio work and significant time moving about, organizing, preparing contracts and maintaining professional relationships with internal and external stakeholders, etc. This position reports to the Project Impact Manager.

SPECIFIC RESPONSIBILITIES

Administration of Programs (40%)

• Facilitate the management of participant and program partner information and ensure accurate and complete records are maintained in the database (Vertical Change)

• Support in budget tracking and maintaining accurate documentation of program expenses

• Ensure accurate record keeping of client documentation and contracts. Support in renewing annual participant consent forms. Support in auditing contracts, client documentation, storing client art work in adherence to HIPAA policies

• Engage in networking and professional development efforts

• In collaboration with operations team, Support tracking efforts for invoicing for partnerships and monitoring contracts with partners and contractors

• Support Art Therapists in scheduling, room coordination, parent/guardian communications, and supply pick-up/delivery

• Help drive program participant recruitment and retention efforts

• Support completion of art therapy assessments, evaluations and and Support with disseminating participant surveys biannually to evaluate services and aggregate data

Coordination of Programs (40%)

• Support clinical interns as Task Supervisor

• The Task Supervisor is responsible for directly training and guiding clinical interns in the practical application of SkyART's programmatic and administrative procedures. This includes:

• Onboarding & Training: Providing comprehensive instruction on utilizing our platforms for participant profiles, intake processes, care plans, case notes, and task assignments to therapists. This also encompasses training on email and calendar management, and effective use of the organizational resource list.

• Programmatic Support: Explaining and assisting interns in developing group themes and curriculum, and supporting their involvement in intervention projects.

• Mentorship: Ensuring intern participation in in-house programming, providing ongoing availability for questions, and liaising with program managers regarding intern performance and engagement.

• Organize and maintain all art therapy rooms at SkyART South and West

• Replenish, order and organize supplies at SkyART within the art therapy rooms and storage areas

• Support Marketing and Development in organizing and distributing promotional materials to schools, parents and community organizations or online through social media

• Collaborate with Program Coordinator(s) for studio art activations and events

• Assist Art Therapists and Program Manager(s) in assessing needs of individual students

• Assist Program Managers with SkyART clinical internship program with partnering universities/institutions

• Coordinate art therapy groups by supporting therapists in enrolling participants and providing necessary supplies/resources

• Attend group supervision and support in clinical training efforts

• Put together art supply kits for therapists in schools/communities

• Embrace the SkyART therapeutic model and promote its values with stakeholders, therapists, and participants

Direct Service and Case Management (20%)

• Facilitate groups to support organizational goals as well as the occasional support of Schools and Community Contracts and individual clients

• Maintain relationship with client’s families and stakeholders to increase client outcomes

• Assist Program Manager in the scheduling, facilitation and delivery of art therapy services in schools and community spaces, south and west side individual and group sessions, and Just-Us internship and/or facilities

• The PI Coordinator will support both the south side studios and the west side studios, and the schedule of and days of work will change between sessions: switching between a Tuesday - Saturday schedule and a Monday - Friday schedule depending on programming dates.

• Provide case management to young people and families in need of resource navigation

• Maintain external resource list for department use

• Manage client database (Vertical Change) and reminders for therapists to complete Care Plans and Art Therapy Case Notes

• Support Art Therapist in scheduling, room coordination, parent/guardian communications, and supply pick-up/delivery

• Support with intake completion and facilitating client assignment and engagement

• Support in art therapy related workshops with community orgs as they arise

• Advocate for client and participant's individual needs to promote trauma-responsiveness, cultural-sensitivity, and overall well being with stakeholders

YOUR BACKGROUND INCLUDES:

• BSW/BA required, MA in Art Therapy, MSW in Social Work or social service degree recommended and licensure track preferred

• Cultural and social competency working with individuals from diverse backgrounds

• Detailed-oriented with excellent communication, organizational, interpersonal and writing skills

• A minimum of 1-3 years of nonprofit, social services, therapeutic environment experience required

• Excellent oral and written communication skills, including the ability to draft and deliver impactful presentations, write persuasive solicitation letters and website content, and prepare well-organized reports

• Significant experience working with youth and families

• Ability to work autonomously and make informed, thoughtful decisions

• Ability to work within a small collaborative environment and manage multiple priorities simultaneously.

• Proficiency in Microsoft Office suite and Google suite

• Bilingual strongly preferred

• Reliable transportation for frequent travel between sites is required

WHAT WE OFFER:

SkyART offers a comprehensive benefits package that includes a competitive salary commensurate with background, experience, and position responsibilities. Depending on the position, in addition to salary, benefits for eligible employees may include:

• Starting 4 weeks paid time off (PTO) each fiscal year

• Eleven paid holidays plus one additional day off for your birthday

• Employee retirement account with up to 3% match from SkyART

• Employer covered medical, dental and vision insurance benefits

• Plus other benefits

• Salary Range for this position: $46,000-$54,000, depending on experience and certification

HOW YOU APPLY

Please submit a cover letter and resume to: [email protected] with ”Project Impact Coordinator” in the subject line. Be sure to include your first and last name along with contact information in the body of the email. Do not mail or fax. Incomplete applications will not be accepted

EQUAL OPPORTUNITY EMPLOYER

SkyART is committed to creating a diverse work environment and is proud to be an equal opportunity employer. SkyART does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.