Administrative Assistant - school

Job Description

Job Description

Description:

Nexus Family Healing is hiring an Administrative Assistant for Grand Prairie School at our Onarga, IL location!

Nexus-Onarga Family Healing is located approximately 30 miles south of Kankakee and 45 miles north of Champaign-Urbana, just a few miles off of I-57 on a historic site in Onarga, IL.

Nexus Onarga provides boys ages 10 to 20 years old a structured, homelike environment where they can safely address a variety of unhealthy behaviors and mental health issues as well as childhood trauma. Nexus Onarga youth attend our onsite private, therapeutic Grand Prairie School which offers special education with small classes for grades 5th-12th.

At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.

Skills You Will Bring:

• Administrative and Organizational Skills
• Client Service
• Excellent Communication

Work Schedule/Location/Pay:

• Schedule: Monday-Friday 7am-3:30pm
  • Year-round school through the summer with holidays off & pre-scheduled paid break weeks off
    • 8 additional days of paid time off per calendar year provided for new employees
• Pay: $21-23 per year
• Location: 110 North Locust, Onarga, IL 60955

Nexus’ Comprehensive Benefits Include:

• Endless training on mental health & trauma informed care
• 8 days of paid time off per calendar year plus pre-scheduled paid break weeks off throughout the year, including 2 weeks at Christmas, 1 week Spring Break, 1 week in June & 1 week in August, in addition to time off around other recognized holidays
• Internal advancement opportunities without further education required
• Ongoing support of a team of trained & experienced professionals
• Employee Referral Bonus program
• Multiple options for health insurance coverage
• No-cost life insurance
• Short/long-term disability insurance
• 401k match
• Talkspace Therapy Benefit for the whole family
• Hinge Health Benefit for the whole family
• Carrot Fertility Benefit
• And much more!

Position Summary : The Administrative Assistant provides clerical, reception, administrative and guest relations support within the assigned Nexus Family Healing agency. Each position will perform a variety of administrative and support functions for one or more program areas and will serve as the first point of contact for Nexus Family Healing clients and families who visit the respective Agency.

Key Responsibilities:

• Provide general administrative and clerical support, including document preparation, email correspondence, scheduling, and file management.
• Maintain confidential client records; open, update, and close files in accordance with policy.
• Prepare reports, enter data, and distribute information to appropriate departments and stakeholders.
• Schedule client, family, staff, and leadership appointments and meetings; send calendar invites and confirmations.
• Support program operations by tracking client information, treatment dates, and required documentation.
• Greet clients and families, assist with check-in and registration, and provide excellent customer service aligned with Nexus ICARE values.
• Respond to client inquiries and assist with intake and discharge paperwork.
• Maintain office supplies, equipment, and materials; place approved purchases within budget.
• Handle incoming and outgoing mail and deliveries.
• Adhere to Nexus policies, procedures, and confidentiality requirements; attend required meetings and trainings

Requirements:

• High School Diploma or GED
• 1-2 years of Experience providing administrative, office or clerical support to one or more functional areas.
• Must be able to successfully pass a DCFS background check.
• Must possess a valid Driver's License. Must meet state regulating agency and Home Office driving requirements.
• Must have the ability to build strong relationships with diverse individuals or communities and understand their unique needs and challenges.
• Must be open to meeting the cultural needs of individuals or communities, considering factors such as language, traditions, and values.

Nice to Have:

• 2+ years of experience providing administrative, office or clerical support with Microsoft Office Suite. Associate’s degree or some college preferred.

ICARE Values & Behavioral Competencies:

• Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches.
• Compassion: Listening, honoring differences, showing respect, kindness, empathy care, and concern.
• Agility: Exhibiting flexibility and adapting quickly.
• Responsiveness: Being quick, positive, and accurate.
• Excellence: Demonstrating quality results that surpass ordinary standards.

At Nexus Family Healing, our voices and actions will be focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.

APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM!

When you work at Nexus, you have the opportunity to change lives — including your own!