Document Control and Training Coordinator
- Maintain, organize, and archive controlled records in Docuclass (software) in accordance with approved procedures, retention schedules, and quality requirements
- Receive, index, scan, upload, and route documents to appropriate repositories, ensuring accuracy, completeness, version control, and proper metadata assignment
- Create and maintain electronic records and folders supporting personnel, project, training, and quality documentation
- Perform routine checks of records to ensure completeness, traceability, and audit readiness
- Support document retrieval requests for internal reviews, audits, and regulatory or client inquiries
- Maintain confidentiality and integrity of sensitive and controlled information
- Coordinate training activities and learning assignments for new and existing personnel
- Interface with Training Lead, Quality Manager, Training Lead, and Director of Engineering to ensure required learning tracks are assigned and completed based on role requirements
- Assign, track, and monitor training completion in LearnerWeb ( Web based Learning Management Platform)
- Load and maintain internal and external procedures in LearnerWeb to ensure staff are trained on the most current approved versions
- Coordinate updates to training assignments when procedures, standards, or work instructions are revised
- Support onboarding and offboarding by ensuring training records and related documentation are complete and properly stored
- Assist with responding to training-related audit or compliance inquiries
- Coordinate with internal stakeholders to resolve document or training record discrepancies
- Provide administrative support related to document control and training activities
- Other duties as assigned
- 1–3 years of experience in an administrative support role.
- Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint);
- Clear, professional written and verbal communication skills.
- Collaborative, team-oriented approach with a customer-service mindset.
- Comfortable working in a dynamic environment where priorities may shift quickly.
- Comprehensive Benefits: Medical, dental, and vision insurance, life insurance, and generous paid time off (PTO).
- Retirement Savings: 401(k) plan with a 5% company match.
- Work-Life Balance: Flexible hybrid work schedule (work-from-home and office).
- Estimated compensation range $21-26/hr. depending on experience level.
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