Project Coordinator

Job Description

Insight Global is seeking a Project Coordinator to join the Site Allocated Projects team onsite 2 days a week with a client in Chicago. Candidate responsibilities include:

-Support onboarding of new Project Managers and program sponsors, ensuring a smooth administrative experience

-Maintain and update program documentation, training guides, and policies within SharePoint

-Assist in revamping program processes, including building out policies and procedures

-Manage invoice tracking and processing in Yardi

-Track and support budget management activities, ensuring financial accuracy

-Confirm and document executed contracts and maintain related records

-Coordinate and schedule monthly stakeholder calls, including sending communications and managing logistics

-Draft and distribute internal communications to keep stakeholders aligned

-Provide general administrative and operational support to ensure projects run smoothly

-Partner closely with leadership, maintaining an open line of communication and proactively escalating questions or blockers

-Adapt to evolving priorities, especially within SAP-related initiatives

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

-Strong technical aptitude; ability to quickly learn tools and systems

-Experience working in Yardi

-Proficiency in Microsoft Excel for tracking, reporting, and data management

-Experience with budget tracking and financial oversight support

-Ability to follow direction independently while also proactively asking questions and communicating openly

-Strong communication skills, including experience sending internal communications and coordinating across teams

-Highly organized with strong attention to detail across multiple workstreams

-Experience supporting onboarding processes and administrative workflows

-Ability to thrive in a fast-paced, evolving environment where priorities may shift daily

0Comfortable working cross-functionally across global teams (U.S., Europe, Asia) -Exposure to SAP

-Experience with SharePoint or document management systems

-Exposure to policy and procedure development or documentation