Engineering, Project Coordinator

Job Title: Engineering Project Coordinator I, II

Reports To: Manager, Engineering Project Management

Wage Type: Hourly (Non-Exempt)

Location: McHenry, IL or Lino Lakes, MN

We will determine pay rate based on skills and experience in relation to the function of the role, as well as equity to employees in the same or similar roles.

Job Summary:

The Engineering Project Coordinator is a key member of the project team. They support the Project Leads and Managers in the day-to-day efforts of running a project. Their main duties include maintaining budgets and work schedules, organizing and participating in stakeholder meetings, and ensuring all deadlines for assigned projects are met. They increase the team’s effectiveness by providing data management support, organizing documents, managing electronic files, navigating databases, pulling reports, auditing reports, and communicating with the customer.

Job Responsibilities (Including, but not limited to):

• Support Project Leads and Managers to ensure projects remain within scope, schedule, and defined budgets.

• Assist in assigning project tasks to relevant parties and check in for status updates.

• Coordinate meetings with internal and external stakeholders.

• Liaise with management and clients to identify and define project requirements, scopes, and objectives that align with organizational goals.

• Ensure project related documents, databases and systems are stored and managed properly per organization’s best practices.

• Collect, monitor, and analyze operational and financial data to:

o Support internal and customer required status reporting.

o Help track and ensure internal cycle times are met.

o Communicate job status to Program/Project Managers and customers as necessary.

o Internally identify any potential roadblocks to avoid missed due dates.

• Performs other duties as assigned.

Required Skills & Qualifications:

General

• High school diploma or GED equivalent (bachelor’s degree preferred).

• In field or in office telecommunications engineering or construction experience preferred.

• Ability to work in a team-oriented, fast-paced environment.

• Deadline driven, self-motivated, and technically savvy.

• Excellent verbal and written interpersonal communication skills.

• Superior time management skills.

• Extremely organized with strong attention to detail.

• Ability to be flexible, take direction with ease, including changes to schedule and workflow priorities.

• Critical thinking skills; make assessments and provide solutions to problems.

• High aptitude for learning new processes and systems.

• Ability to maintain professional tact in a fast-paced work environment with internal personnel and clients.

• Superior customer service. Dedication to providing customers “White Glove Service”.

Technical

• Intermediate to advanced skills in MS Word, MS Excel, MS Outlook, Adobe Acrobat, PDF editing and manipulation.

• Ability to learn new systems and databases quickly.

• Familiarity with GIS systems.

• Experience using project management software preferred.

Physical Demands & Work Environment:

Physical Demands:

• Extended periods sitting at a desk and working on a computer.

• Must be able to occasionally lift up to 15 pounds (e.g., office supplies, packages).

• Regular use of hands and fingers to operate computers, printers, and other office equipment.

• Visual acuity required for reading documents and computer screens.

Work Environment:

• Standard office setting with controlled climate.

• Noise level is generally low to moderate (e.g., printers, phone calls, conversations).

• May require occasional travel for meetings, training, or other business-related activities.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.