DOC Intelligence/Internal Investigations - Executive Secretary III

Job Requisition ID: 49252 
Closing Date: 09/02/2025
​Agency:  Department of Corrections
Class Title:  EXEC SECRETARY III - 14033 
Skill Option:  Keyboarding 
Bilingual Option:  None
Salary: Anticipated Starting Salary is $5,384 a month. CBA Applies; Full Range $5,384 - $7,980 a month
Job Type: Salaried
Category:  Full Time 
County: Will
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a professional Executive Secretary III who will report to the Chief of Intelligence & Internal Investigations. This selected candidate will manage sensitive projects, confidential investigations, and high-priority communications with precision and discretion. Combining advanced organizational skills with deep knowledge of rules, regulations, and policy, this position ensures seamless coordination of special assignments, budget oversight, and personnel matters impacting organizational operations. If interested in this unique opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Essential Functions

• Conducts special projects and studies of a confidential nature as an administrative secretary.
• Keyboards correspondence, memoranda, reports and other documents, often of a confidential and sensitive nature including labor relations materials such as results of employee review hearings, grievance decisions, employee evaluations and administrative reports involving plans for organizational changes and lay-off.
• Performs secretarial duties for the Chief of Intelligence & Internal Investigations.
• Monitors submission of all personnel transactions requiring the Chief's signature and approval to comply with established rules and regulations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience or completion of high school and five (5) years of secretarial experience.
• Requires ability to type accurately at 55 wpm.

Preferred Qualifications

• Prefers at least three (3) years of professional experience working with and maintaining confidential information regarding ongoing investigations.
• Prefers at least three (3) years of professional experience working within the functions and interrelationships of State agencies, labor unions, or equivalent entities.
• Prefers at least three (3) years of professional experience compiling documentation to assemble and submit weekly, monthly, quarterly and yearly investigative reports.
• Prefers at least four (4) years of experience scheduling appointments for staff in a public or private organization.
• Prefers at least three (3) years of professional experience filing sensitive information related to administrative and/or criminal investigations.
• Prefers at least four (4) years of professional experience prioritizing tasks.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: Monday-Friday 8:00am-4:00pm; Saturday/Sunday off
Work Location: 19551 W Division St Lockport, IL 60441-6528
Agency Contact: [email protected]
Posting Group: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes

· Flexible work schedule in some program areas (Flexible time and hybrid options)

· Health, life, vision, and dental insurance 

· 12 weeks paid maternity/paternity leave 

· Pension Plan – vesting at 10 years for Tier II 

· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually 

· 3 Paid Personal Business Days annually 

· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.) 

· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: For Benefit Information Click Here

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]