Office Operations Manager

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for iHeartMedia. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.

iHeartMedia Markets

Current employees and contingent workers click here ( to apply and search by the Job Posting Title.

The Audio Revolution Is Here - And IHeart Is Leading It! IHeartMedia, The Number One Audio Company In America , Reaches 90% Of Americans Every Month -- a Monthly Audience That's Twice The Size Of Any Other Audio Company - Almost Three Times The Size Of The Largest TV Network - And Almost 4 Times The Size Of The Largest Ad-supported Music Streaming Service. In Fact, We Have

• More #1 rated markets than the next two largest radio companies combined;
• We're the largest podcast publisher , with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
• iHeart is the home of many of the country's most popular and trusted on-air personalities and podcast influencers , who build important connections with hundreds of communities across America;
• We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
• iHeartRadio is the #1 streaming radio digital service in America;
• Our social media footprint is 7 times larger than the next largest audio service; and
• We have the only complete audio ad technology stack in the industry for all forms of audio , from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we're able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.

Because we reach almost every community in America, we're committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you're excited about this role but don't feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need

The Sales Administrative Activities Coordinator provides essential administrative and process support to the sales organization, ensuring smooth operations and effective communication between internal teams and clients. This role acts as an extension of the sales team, contributing to pricing strategies, sales development, and marketing initiatives while maintaining accurate records and generating reports that drive informed business decisions.

What You'll Do

• Provide administrative and process support in areas such as:
• Contract administration
• Customer service
• Order tracking and history management
• Assist the sales team with:
• Product pricing and quote preparation
• Sales development activities
• Creation of sales materials and marketing communications
• Generate and analyze reports related to:
• Sales activities
• Revenue performance
• Market trends
• Maintain accurate documentation and ensure compliance with company policies and procedures.
• Coordinate with internal departments to resolve customer inquiries and support timely order fulfillment.
• Contribute to continuous improvement initiatives to enhance sales processes and customer experience.

What You'll Need

• Associate's or Bachelor's degree in Business Administration, Marketing, or related field (preferred).
• 2+ years of experience in sales support, administrative coordination, or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems.
• Excellent organizational skills with attention to detail and accuracy.
• Strong communication and interpersonal skills to collaborate effectively with cross-functional teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Analytical mindset for interpreting sales data and generating actionable insights.
• Customer-focused approach with problem-solving capabilities.
• Familiarity with sales processes and marketing principles.

What You'll Bring

• Respect for others and a strong belief that others should do this in return
• Full proficiency and understanding of job function
• Open communication with colleagues and direct reports that encourages collaboration and team consensus
• Strong problem solving skills
• Efficiency with independent work under minimal guidance
• Commitment to process improvement for overall team effectiveness
• Professional communication that stresses diplomacy, empathy and patience

Compensation

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$17.30 - $21.63

Location:

Chicago, IL: 233 N. Michigan Avenue, 30th Floor, 60601

Position Type

Regular

Time Type

Full time

Pay Type

Hourly

Benefits

iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• ?A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify. Click here ( to learn about E-Verify.

Are you passionate about media, entertainment, and making an impact through storytelling, innovation, and connection? If you're exploring new opportunities and want to be considered for future roles at iHeartMedia, we invite you to join our Talent Pool ( .

Visit iHeartMedia.com to learn more about us.

Please review our Privacy Policy ( and Terms of Use ( .

If you have questions about this posting, please contact [email protected]