Accountant and Investment Coordinator

: JobID: 7209 Position Type: Support Staff Date Posted: 1/24/2024 Location: 4 - Administrative Center - Business Office Closing Date: 02/08/2024 Job Title: Accountant and Investment Coordinator Department : Business Office Location(s): Administrative Center Position Reports to (name and title) Director of Finance and Support Services Completed By and Date Exemption Status Exempt Position Summary Assist the Chief Financial Officer and Director of Finance & Support Services with activities that contribute to the efficient and organized operations of the Business Office. % of Time Essential Duties 30% Cash Management and Investments

• Maintain banking relationships

• Work with investment partners on District financial portfolio

• Record District level income by fund

• Send District approved ACH payments or wires as required for Payroll or Accounts Payable

• Prepare bank reconciliations for all District accounts on a monthly basis

30% General ledger

• Manage and review accounts in District financial software

• Roll-over student activity account balances at the end of the year

• Process journal entries to record District expenses

• Maintain general ledger accounts in accordance with the Illinois Program Accounting Manual

• Manage pass-through reconciliations related to Payroll and Accounts Payable

• Review cash flow and investment positions with investment partners to ensure the proper availability of funds when they are needed

• Authorize transfers to various accounts in order to cover expenses

• Prepare monthly reports to the Board of Education regarding Treasury, Investment, and Insurance Fund positions

30% Reporting

• Process Unclaimed Property with the State on an annual basis

• Medicaid reporting in partnership with Student Services

• Respond to request for information regarding all accounts and balances

• Serve as point person during audits

% of Time Non-Essential Duties 10%

• Participate in any other duties as assigned by the Chief Financial Officer or Director of Finance and Support Services

• Back-up support for Bookkeeper

Education and Experience

• Bachelor's Degree in Accounting preferred
• Minimum 3-5 years of applicable accounting experience
• Experience with current (Skyward) software preferred
• Solid understanding of Fund Accounting
• Knowledge of accounting rules, regulations, policies and procedures that are reflective for Illinois public schools
• Experience with Microsoft Suite and Google Programs
• Able to adhere to tight deadlines and highly confidential information

Supervisory Responsibilities

• None

Decision-Making Responsibility

• Follows District Policy and Procedures
• Transfer funds from one account to another as necessary
• Make investment decisions to cover outgoing payments
• Make decisions regarding appropriateness of documentation and account numbers according to Illinois Program Accounting Manual and established District processes
• Make decisions regarding day-to-day operational issues
• Make recommendations to Director of Finance and Support Services in process improvements while maintaining compliance with local, state and federal regulations

The above statements are intended to describe the general nature and level of work assignments for this position. The description is not intended to be an exhaustive list of all responsibilities, duties and skills required of the assigned personnel. Email To A Friend Print Version