Administrative Assistant
Job Description
Job Description
JOB DESCRIPTION
JOB TITLE: Administrative Assistant
EMPLOYER: F.N Smith Corporation
REPORTS TO: Office Manager
EFFECTIVE DATE: Immediately
SUMMARY:This position is responsible for facilitating the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
DUTIES AND RESPONSIBILITIES:- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Assist Engineering with drawing maintenance/filing.
- Assist Production with scheduling and labor tracking.
- Performs other related duties as assigned by management.
- Skills required:
- Excellent verbal and written communication skills.
- Interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Previous experience with ERP Software preferred.
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