Administrative Assistant
- Compose, type, and enter information into databases/spreadsheets.
- Prepare correspondence/documentation/mailing labels; copy data between records; file records.
- Receive/sort/distribute mail; prepare outgoing mail (including express/online services).
- Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications.
- Assist with inventory/maintenance/purchase/dissemination of routine supplies.
- Collect/disseminate GOV mileage and maintenance info monthly/as required.
- Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed.
- Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel.
- Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out).
- Track assigned case control numbers and route reports for review/approval.
- Provide support to security management branch programs as required (spreadsheets/report maintenance).
- Maintain, issue, and control facility keys (issuance, hand receipt, inventory).
- Timekeeping support duties as directed.
- Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed.
- Perform Human Resources administrative functions and tasks as directed.
- All other duties as assigned.
- Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026
- HIRE Vets Medallion Award 2021, 2023, 2024 and 2025
- VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards
- Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026
- Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer
- Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list
- RATIONAL 2024, 2025 Premium Partner Award
- ENERGY STAR Partner
- Department of Defense Military Spouse Employment Partnership Small Business Partner
- Army Partnership for Your Success (PaYS) Partner #911
- Must pass a government background investigation/suitability determination prior to performance.
- High school diploma
- 5 years of administrative assistant experience
- Excellent verbal communication skills and telephone manner
- Excellent and accurate written communication
- Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
- Excellent attention to detail; accurate data entry
- Customer Focused and team-oriented work ethic
- Able to multi-task efficiently and accurately, focusing on quality
- Medical, Dental and Vision
- Short Term and Long-Term Disability
- Life Insurance
- Paid Time Off
- Employee 401(k) with company match
- Professional Team Environment
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