Senior Accountant

Job Description

Job Description

Position Summary

The Senior Accountant is a hands-on accounting leader responsible for overseeing the full accounting cycle and serving as the right-hand to company leadership. This role ensures financial accuracy, manages compliance and reporting obligations, coaches junior bookkeepers, and acts as the primary liaison to the external CPA firm and banking partners.

The ideal candidate thrives in a fast-paced environment in a growing company and brings deep expertise in bookkeeping, accounting systems, and financial compliance. We are a growing company, and as such, there is an opportunity for advancement and career development.

Strong technical and analytical skills are required. The ideal candidate is proficient in:

• Advanced Excel Skills: strong command of Excel functions, including Pivot Tables, VLOOKUP, and data analysis.
• Financial Reporting & Forecasting: Proven experience in preparing financial statements, developing financial projections, and supporting long-term strategic planning.
• Audit & Due Diligence Compliance Support: Ability to coordinate and manage financial audits, respond to auditor requests, and facilitate bank due diligence processes.
• Year-End Tax Preparations: Work in collaboration with our CPA Firm to complete year-end tax filings.
• Must have strong skillset in preparation and review of Trial Balances , maintenance and reconciliation of the General Ledger , and booking Journal Entries.
• Technical Skillset : Quickbooks Desktop, Quickbooks Online, ADP Workforce Now.

Key Responsibilities

Accounts Management & Reconciliations

• Book Credit Card transactions and perform audits on credit card activity
• Handle petty cash and general ledger (GL) vs. reconciliation spreadsheets
• Investigate and resolve uncleared checks, deposits, and any discrepancies
• Collaborate and assist Junior Bookkeepers to:
  • Manage and resolve Accounts Receivable (A/R) and Accounts Payable (A/P)
  • Reconcile all accounts monthly

Financial Reporting & Compliance

• Prepare monthly financial statements and reports for leadership
• Complete bank due diligence, such as completing borrowing base certificates, and respond to bank inquiries
• Respond to tax notices and other agency communications
• Ensure correct period reporting; make adjustments for bad debt, credits, and accruals
• Create detailed pro-forma financial statements and projections
• Budget and expense reports

Payroll

• Review payroll records from ADP, monitor tax withholdings and compliance in ADP, and enter payroll data into QuickBooks
• Ensure accurate and timely payroll processing in coordination with external systems
• Ensure compliance across operating states and in filings such as 940/941s
• Prepare and send 1099s at year-end (if needed)

Leadership & Oversight

• Supervise and coach junior bookkeepers; review and verify their work
• Serve as a primary contact for the CPA firm and bank; ensure timely and complete reporting and tax filings
• Keep books up to date, clean, and audit-ready

Systems & Optimization

• Maintain QuickBooks Desktop and lead upgrade to QuickBooks Online or Enterprise Suite
• Streamline workflows and ensure compliance with evolving bookkeeping regulations

Required Qualifications

• 5+ years of full-charge bookkeeping or accounting experience
• Proficiency with QuickBooks Desktop (required); experience with QuickBooks Online/Enterprise preferred
• Familiarity with payroll platforms; ADP WFN proficiency strongly preferred
• Solid understanding of GAAP and financial statement preparation
• Strong Excel/Google Sheets skills (including VLOOKUPs and pivot tables)
• Strong interpersonal skills and ability to communicate clearly with leadership, CPAs, banks, and federal/state agencies
• Preferred prior experience overseeing or mentoring junior bookkeeping staff

Preferred Qualifications

• Bachelor’s degree or Higher in Accounting, Finance, or related field
• Experience in service-based businesses, particularly in regulated industries
• Prior responsibility for compliance reporting to financial institutions

Key Traits

• Accuracy & attention to detail
• Strong organizational and time management skills
• Problem-solving mindset
• Integrity and professionalism when handling confidential financial data
• Willingness to stay current on bookkeeping best practices and tax regulations

Work Environment

• Full-time, Monday–Friday schedule
• On-site in Harvey, IL and Mokena, IL (2 office locations)
• Occasional coordination with external partners (bank, CPA firm, etc.)

Annual Salary: Negotiable, based on knowledge and experience