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Supplier Relationship Specialist

The University of Chicago
Chicago, IL
Supplier Relationship Specialist Location Chicago, IL (Woodlawn area) : Department F&A FIN - Vendor Management and Purchasing About the Department Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements. Job Information Job Summary: Reporting to the Supplier Relationship Supervisor, the Supplier Relationship Specialist is responsible for creating and maintaining vendor files. The position requires excellent customer service and relationship building skills. The Supplier Relationship Analyst is responsible for ensuring compliance with all appropriate University, federal, and state policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems. Responsibilities:
  • Conducts due diligence on records for new and existing suppliers to ensure compliance with federal regulations and University policies.
  • Ensures government compliance forms are completed including W9 and W8 forms for new suppliers to ensure accuracy of 1099 and 1042S reporting.
  • Acts as a conduit between campus stakeholders, central offices, and suppliers to update and complete records.
  • Responds to supplier inquiries related to supplier record.
  • Manages relationships with suppliers as required and appropriate.
  • Verifies vendor change requests and updates in necessary systems in accordance with maintenance procedures.
  • Conducts periodic audit of vendor database.
  • Performs miscellaneous functions and/or projects as directed by the Supplier Relationship Supervisor.
  • Other duties as assigned.
    • Competencies:
    • Communicate effectively and professionally both verbal and written.
    • Participate as a team player and positively influence group activity.
    • Attention to detail.
    • Strong analytical skills.
    • Prioritize and handle numerous tasks on a daily basis.
    • Excellent verbal and written communication skills required.
    • Openness to change, adapts, and works effectively in a variety of situations, individuals, or groups.
    Additional Requirements Education, Experience, or Certifications: Education:
    • High school diploma or GED required.
    • College degree in accounting or business administration preferred.
    Experience:
    • Working in a database system environment, preferably in a purchasing and/or payments department.
    • Background in a customer service environment.
    • Strong personal computer and mainframe system skills.
    • Previous experience in a higher education institution.
    • Familiarity with administrative processes, procedures, and systems within a university setting.
    Technical Knowledge or Skills:
    • Basic knowledge of accounting principles and accounts payable practices/techniques.
    • Working knowledge of interfaces between accounts payable and other financial systems.
    • Skill and knowledge of computer tools including MS Office.
    • Proficiency in the use of spreadsheet and database software.
    • Shown intermediate to advanced proficiency in the use of Excel (vlookup, pivot tables, etc) and other database softwares (i.e. Cognos, Tableau, Oracle, etc.).
    • Prior experience as a functional user with an ERP system, preferably Oracle Fusion.
    Pay Range:
    • $21.06 - $30.83 per hour.
    Required Documents:
    • Resume/CV
    • References Contact Information (3)
    When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Benefit Eligibility Yes Requires Compliance with University Covid-19 Vaccination Requirement No Pay Frequency Hourly Pay Range Please refer to Additional Requirements to see the pay ranges Scheduled Weekly Hours 40 Union 024- Local 743, I.B.T. Clerical Job is Exempt No Drug Test Required No Motor Vehicle Record Inquiry Required No Health Screen Required No Posting Date 2024-05-16 Remove from Posting On or Before 2024-11-16 Posting Statement: The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Posted 2025-11-04

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