Oliver Wyman - Executive Assistant II- Chicago

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Over 7,000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1,000 companies.

Visit our website for more details about Oliver Wyman:

Job Overview:

This role offers Executive Assistant (EA) support a Managing Partner for the Healh and Life Sciences Practice. The selected candidate will be an integral member of the team, fostering collaboration and synergy among key stakeholders to ensure seamless operations and effective communication.

This a hybrid role that requires 3 days per week in our office. There is no option to be fully remote. This position is available in either our Chicago or Dallas office.

Key Responsibilities:

• Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones

• Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives

• Prepare and edit documents for Partners and FS team

• Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings

• Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items

• Handle event planning as needed for dinners, town hall meetings, and social events by selecting the venue/vendor, preparing the budget and managing logistics either personally or through offsite liaisons

• Assist with administrative projects as necessary

• Provide coverage and back-up support to other Executive Assistants supporting C-Level executives

• Act as central figure and participant in the FS practice to help share information across the team and keep the team connected

Experience Required:

• At least five years of experience working in an executive assistant role at the senior executive level

• Experience in management consulting firm or similar industry is preferred, but not required

• Experience with project coordination and is capable of handling initiatives from end to end effectively

Technical Skills:

• Advanced proficiency in Word, PowerPoint and Excel skills

• Expert knowledge of Outlook

• Strong knowledge of Salesforce, ability to create custom reports and slides

Skills and Attributes:

• Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

• Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

• Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

• Maturity, poise and judgment

• Ability to maintain and respect confidentiality

• Ability to think strategically and contribute to development of departmental model

• One who takes constructive feedback in stride and incorporates feedback quickly

• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

• Ability to undertake projects and produce quality and timely results

• Self-starter, strong initiative, confidence and ability to work with little guidance

• Collaborative team player

• Positive attitude, sense of fun is collegial and friendly

• Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

• Methodical, organized and excellent attention to detail

• Flexible attitude; embraces change, hard-working, cost conscious and results driven

• Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

In Chicago, the applicable base salary range for this role is $85,000 to $105,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [email protected].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.