Small Business Controller

Job Title: Small Business Financial AdministratorJob Description The role of a Small Business Financial Administrator encompasses comprehensive management of the financial operations within the company's diverse revenue streams. This position involves overseeing billing, accounts receivable, accounts payable, payroll, 401(k) management, and healthcare insurance plans, ensuring all transactions are processed accurately and efficiently. Responsibilities + Manage the billing process for the company's three revenue streams. + Oversee the collections process for accounts receivable. + Process incoming vendor invoices and execute payments via ACH Funds Transfer or check. + Handle payroll processing and all related transactions including expense reimbursements and loan payments. + Administer the company's 401(k) Plan, managing employee enrollments and contributions. + Oversee healthcare insurance and employee benefits plan setup and enrollment. + Prepare and post journal entries to the general ledger. + Maintain the prepaid expenses account with accuracy and timeliness. + Reconcile bank statements on a timely basis. + Manage and account for company credit card transactions monthly. + Coordinate with a CPA firm for the preparation and filing of corporate tax returns. + Prepare and file sales and use tax returns as required. Essential Skills + Experience in a similar role within a small business setting ($10-$30 million revenue). + Proficiency in QuickBooks and Microsoft Office Suite. + Excellent organizational, time management, and communication skills. + Strong attention to detail and accuracy. + Ability to work independently and as part of a team. Additional Skills & Qualifications + Self-starter with problem-solving abilities. + Heavier focus on transactional accounting. + Strong communication and leadership skills. + Administrative support and customer service experience. + Must be able to multitask and think on their feet. + Ability to partner consistently with management. Work Environment The work schedule is 8am - 5pm, Monday to Friday, on-site. The position is based in a standard cubicle setting with production/warehouse facilities nearby. The location is conveniently central in Jefferson Park, with some flexibility for remote work when needed for personal reasons such as medical appointments or family emergencies. Job Type & Location This is a Contract to Hire position based out of Chicago, IL. Pay and Benefits The pay range for this position is $40.00 - $46.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Chicago,IL. Application Deadline This position is anticipated to close on Nov 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.