Administrative Assistant
Job Description
Job Description
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Chicago, Illinois. This role involves supporting two office locations - one on 13th Street + one on 69th, which are a short drive apart, and assisting with a variety of administrative tasks as needed. The position requires adaptability, strong organizational skills, and a commitment to providing excellent support to the administrative team.
Responsibilities:
• Coordinate and manage day-to-day administrative tasks across two office locations, adhering to the assigned schedule.
• Perform data entry duties with accuracy and attention to detail to maintain up-to-date records.
• Answer and direct incoming calls professionally, ensuring timely and effective communication.
• Serve as the first point of contact for visitors, providing receptionist support and handling inquiries.
• Assist the administrative team with various tasks, including scheduling, filing, and correspondence.
• Maintain office supplies and resources, ensuring the smooth operation of both locations.
• Collaborate with team members to support ongoing projects and initiatives.
• Adapt to shifting priorities and provide administrative assistance wherever needed.
• Ensure compliance with company policies and procedures during daily operations.
• Proven experience in administrative support roles, including receptionist duties.• Proficiency in data entry and familiarity with office management systems.
• Strong communication skills, both verbal and written, with a detail-oriented approach.
• Ability to multitask and manage time effectively across two locations.
• High level of attention to detail and organizational skills.
• Comfortable with answering and directing inbound calls.
• Flexibility to adapt to changing schedules and priorities.
• Familiarity with basic computer applications and office equipment.
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