Executive Administrative Assistant

Remote Work: Hybrid

Overview:

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about – locally and globally.

Come make an impact every day at Zebra.

Provides administrative and clerical support to E-Staff and Senior Vice Presidents. This involves arranging complex travel itineraries, scheduling complex meetings with various types of media and manages interfaces with vendors, third party contractual service providers, investors, members of Board of Directors, and customers. This role is a true partner to the executive, ensuring their time is optimized by strategically planning a calendar operating model and proactively managing the connectivity of deliverables and preparation. The ideal candidate will operate with a high degree of independence and discretion, anticipating needs and proactively managing a complex and dynamic schedule.

This role requires hybrid work (3 days in office/week) in the Lincolnshire, IL office.

• Coordinates meetings by developing and managing a strategic calendar operating model, using sound judgment in managing complex calendars and potential conflicts for E-Staff members and Senior Vice Presidents
• Arranges and coordinates highly complex international travel reservations and itineraries
• Interacts with personnel at all organizational levels to coordinate activities, gather information, and prepare reports, exerting proactive influence across the organization to ensure alignment and timeliness
• Assembles materials for Board of Director and Committee meetings
• Documents and finalizes meeting minutes
• Handles highly confidential documents
• Interfaces with vendors, 3rd party contractual service providers, investors, members of the Board of Directors and customers
• Provides training and coaching for other administrative employees
• Identifies, initiates and implements improvements of work processes and the department
• Displays considerable judgment, initiative and political sensitivity

Required Qualifications:

• HS diploma or GED required
  • Associates Degree or Above preferred
• 6+ years of experience with 3+ years of experience supporting executive level roles

Preferred Qualifications:

• Strategic Mindset: Ability to think ahead, understand business priorities, and strategically manage the executive's time and focus
• Proactive and Forward-Thinking: A "get it done" attitude with a proven ability to anticipate needs, take initiative, and operate with a sense of urgency
• Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
• Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

Travel Requirements: Possible travel 1-2 weeks per quarter

Come join the herd!

Zebra is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [email protected].

Know Your Rights:

Conozca sus Derechos:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure.

To all recruitment agencies: Zebra does not accept agency resumes. Please do not forward resumes to Zebra employees or any other team members. Zebra is not responsible for any fees related to unsolicited resumes and direct engagement with Zebra employees.

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Salary: USD 76600.00 - USD 115000.00 Yearly

Salary offered will vary depending on your location, job-related skills, knowledge, and experience.
Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards.

To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy .