Administrative Assistant

Job Title: Administrative Assistant

Position Summary
The Administrative Coordinator is responsible for supporting the daily operations of a fast-paced office environment. This role provides comprehensive administrative and operational support, including calendar management, meeting coordination, financial tracking, and office administration. The ideal candidate is highly organized, detail-oriented, and comfortable supporting finance-related functions while working independently with minimal supervision.

Key Responsibilities

• Manage day-to-day office operations, including ordering supplies, handling incoming and outgoing correspondence, maintaining files, and ensuring common office spaces are well organized.

• Maintain calendars and schedule appointments and meetings for leadership and other management staff.

• Coordinate meetings and events, including scheduling, itinerary development, travel accommodations, funding arrangements, and required documentation.

• Prepare PowerPoint presentations and meeting materials.

• Assist with financial and operational reporting, including daily and monthly volume and revenue analysis.

• Prepare spreadsheets, databases, and reports as needed.

• Monitor cost center activity, including invoice processing, charge analysis, and review of monthly accounting reports.

• Transcribe, compose, and prepare business correspondence of both a general and confidential nature.

• Screen phone calls and greet visitors, directing inquiries to appropriate resources.

• Respond to requests for information requiring knowledge of departmental operations.

• Create and maintain databases, forms, and document templates.

• Perform additional administrative and operational duties as assigned.

Required Qualifications

• Minimum of three (3) years of experience providing administrative or clerical support within a finance or accounting environment.

• Strong organizational, time management, and problem-solving skills.

• Excellent verbal and written communication skills, including familiarity with financial terminology.

• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and email systems.

• Ability to work independently with minimal supervision while maintaining high-quality standards.

• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong attention to detail and ability to maintain accurate records.

• Ability to work effectively under pressure and collaborate with diverse stakeholders.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.

Benefits: For eligible employees, we offer medical, dental, vision, and 401K.