Executive Assistant to Dean

A prestigious art institution is seeking a highly organized and proactive Executive Assistant to the Provost and Dean of Faculty. This role provides critical administrative and operational support to senior academic leadership and plays a key role in ensuring the smooth functioning of the Office of the Provost.

This is a high-visibility position that requires strong judgment, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced academic environment.

Responsibilities

• Manage complex calendars for the Provost and Dean of Faculty, including scheduling meetings, coordinating travel, and tracking key events
• Oversee executive communications, including email management, drafting correspondence, and handling sensitive inquiries with discretion
• Support financial administration, including expense processing, procurement card management, invoice payments, and faculty-related payments
• Maintain digital and physical filing systems while improving workflows and organization
• Coordinate and schedule meetings across multiple committees, faculty groups, and leadership teams
• Attend meetings, take notes, track action items, and assist with presentations and follow-ups
• Support onboarding of new staff, including logistics, system access, and orientation resources
• Manage departmental travel logistics and reimbursement processes
• Maintain and update internal web pages and policy documentation
• Coordinate PTO and scheduling across departments to ensure proper coverage
• Assist with planning and execution of events, special projects, and academic initiatives
• Provide additional administrative support to senior academic leaders and related offices

Requirements

• Bachelor’s degree or equivalent experience required
• 5+ years of executive or administrative support experience (higher education or arts environment preferred)
• Proficiency in Microsoft Office, Google Suite, and Adobe Acrobat
• Strong editing, proofreading, and document preparation skills
• Experience with tools such as Concur, Zoom, PeopleSoft, UKG, or Airtable is a plus
• Exceptional organizational, communication, and interpersonal skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High level of discretion when handling confidential information
• Proactive, detail-oriented, and able to work both independently and collaboratively

If you’re a polished Executive Assistant who thrives in a dynamic academic setting and enjoys supporting senior leadership, we encourage you to apply.

Benefits: Medical/Dental/Vision
Compensation: $70,000-$80,000

Allison Sachnoff
Senior Recruiter
#LI-AS5