Administrative Assistant

Administrative Assistant

ASNA Yoga & Wellness - Lincolnwood, IL

About Us

ASNA is a yoga studio and wellness space designed to encourage self-understanding through movement, meditation & community. Prioritizing inclusivity, connection, & creativity, we strive to offer a continuously evolving variety of classes, events, workshops and retreats, & welcome everyone to sit, breathe, and grow with us. We are looking for a highly personable, organized, and detail-oriented Administrative Assistant to support our leadership team in daily operations and ensure the smooth running of the studio.

The Role

The Administrative Assistant will be responsible for a variety of tasks supporting studio leadership, customer service, community events, and daily administration. This includes managing schedules, handling client and vendor correspondence, organizing studio records, assisting with billing and retail, documenting standard operating procedure, and ensuring a welcoming and efficient environment for all members and visitors.

Key Responsibilities

• Manage and maintain studio schedules, appointments, and calendars for staff and events.
• Handle phone calls, emails, and general correspondence, directing inquiries as necessary.
• Process new member registrations, class sign-ups, and retail transactions.
• Maintain organized physical and electronic filing systems for member records, financial documents, standard operating procedures and operational data.
• Assist with inventory management for retail products and studio supplies.
• Support marketing efforts by preparing materials, updating social media/website content, and coordinating promotional activities.
• Coordinate the planning of events and workshops and occasionally be present to oversee the event with leadership.
• Greet and assist members and guests in a professional and friendly manner as needed.

What You'll Bring

• Experience: A minimum of two (2) years of administrative or customer service experience , preferably in a small business or wellness environment.
• Skills: Proficiency with office software (e.g., Google Workspace) and experience with scheduling or point-of-sale (POS) systems.
• Attributes: Excellent organizational, time management, and communication skills. Must be reliable, proactive, and capable of handling multiple tasks efficiently.
• Availability: Willingness to work flexible hours, which may include evenings and weekends, is highly desired.

Nice To Haves

• A genuine interest in yoga, wellness, and community building.
• Experience with studio management software (e.g., Mindbody, Acuity Scheduling,Union).
• Knowledge of design softwares such as Canva or Adobe suite.
• No-code website builders (e.g.,Webflow, Wordpress,Shopify).
• Familiarity with social media management and content creation.

Compensation & Structure

• Base Rate: Starting at $22 - $25 per hour , commensurate with experience.
• Benefits: Complimentary unlimited yoga membership.

Who We Are

ASNA is a yoga studio and wellness space designed to encourage self-understanding through movement, meditation, and community. It is our mission to light natural paths to self, to make room for you to reach what’s most meaningful. We offer a continuously evolving variety of classes, events, workshops, and retreats, and we welcome you to sit, breathe, and grow with us.

Next Steps

If you are a detail-oriented professional with a passion for wellness and a desire to contribute to a positive studio environment, we encourage you to apply. Please submit your resume and a brief cover letter outlining your relevant experience and why ASNA resonates with you to [email protected].

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person