OFFICE ASSOCIATE OPT. 2

Job Requisition ID: 52503

Position Title: Office Associate, Opt. 2- Division of Justice Services/Bureau of Identification

Closing Date: 02/23/2026

Agency: Illinois State Police

Class Title: OFFICE ASSOCIATE - 30015

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Starting Salary $4,004 Monthly: Full Range $4,004-$5,245 Monthly

Job Type: Salaried

Category: Full Time

County: Will

Number of Vacancies: 2

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

• 
  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

On behalf of the Bureau of Identification, for the Division of Justice Services, under direction, provides complex specialized transaction responses based on criminal history record information impacting the Illinois Sex Offender Registry (SOR) and National Instant Check System (NICS) programs, Investigates data related to the National Instant Criminal Background Check System, utilizes outside agencies to retrieve court disposition information, provide statistical reports.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Provides complex, specialized transaction response based upon thorough examination of Illinois Compiled Statutes, federal regulations and related legal requirements.
• Investigates data thoroughly by initiating written queries in order to analyze criminal history data related to National Instant Criminal Background Check System (NICS) requests.
• Utilize individual circuit clerk county line hook-ups, Chicago Police Department data system, Cook County disposition line, CHRI, Law Enforcement Agencies Data System (LEADS) the Internet, emails, faxes and telephones to retrieve arrest and court disposition information.
• Monitor, maintain and manipulate data to provide statistical reports and correspondence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Knowledge, skill and mental development equivalent to the completion of high school and two (2) years of office experience.
• Ability to keyboard accurately at 45 wpm.

Preferred Qualifications

• Prefers one (1) year experience with using (LTFA) certification.
• Prefers one (1) year experience working with the state CHRI programs.
• Prefers one (1) year experience with Microsoft Office software applications.
• Prefers one (1) year experience reviewing firearms and sex offender registration state and federal statutes.

Employment Condition 1

• Requires ability to pass a background check, drug test and fingerprinting.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:00am-4:00pm

Headquarter Location: 260 N Chicago St, Joliet, Illinois, 60432

Work County: Will

Agency Contact: [email protected]

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]