Executive Assistant
- Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
- Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
- Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
- Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
- Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
- Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
- Work model: hybrid, with 3 to 4 in-office days per week in New York. Flexible working hours are needed to collaborate with professionals in various time zones.
- Exceptional written and verbal communication skills in English.
- Proficiency in office software and productivity tools.
- Excellent organizational and time management skills.
- Discretion and ability to handle sensitive information with confidentiality.
- Ability to prioritize tasks and manage multiple agendas independently.
- Problem-solving mindset, with adaptability to shifting priorities and environments.
- Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
- Strong interpersonal skills to collaborate across diverse teams and time zones.
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