Office Administrator

Job Description

Job Description

Job Title: Administrative Specialist - Operations Coordinator
Location: Sycamore, IL
Job Type: Full-Time
Schedule: Monday to Friday, 8:30 AM – 4:30 PM
Compensation: $22.00 - $30.00 per hour, based on experience

Position Overview

We are hiring a full-time Administrative Specialist -Operations Coordinator to manage our front office operations and support daily business functions. The ideal candidate will have strong administrative, bookkeeping, and customer service experience, with excellent proficiency in QuickBooks and the Microsoft Office Suite . This role requires someone who is detail-oriented, organized, and able to multitask in a busy, client-facing environment.

Key Responsibilities

• Front Desk Administration

  • Serve as the first point of contact for customers and vendors via phone, email, and in-person.

  • Manage front office operations and maintain a professional and welcoming environment.

• Accounts Receivable & QuickBooks Management

  • Generate and send customer invoices.

  • Process customer payments (credit card and cash) and prepare daily bank deposits.

  • Maintain accurate financial records using QuickBooks .

• Office & Project Coordination

  • Schedule jobs and coordinate production timelines with internal teams.

  • Track and replenish office supply inventory.

  • Submit and monitor JULIE/811utility locate requests and municipal sign permit applications.

• Compliance & Reporting

  • Maintain compliance documentation including W-9s and CRT-61s.

  • Prepare and file accurate sales tax reports in a timely manner.

• Administrative Support

  • Provide general administrative assistance to the team to ensure smooth daily operations.

  • Assist with documentation, project tracking, and customer follow-ups.

Required Qualifications

• 3–5 years of administrative or office management experience, including accounts receivable responsibilities.

• Proficient in QuickBooks (recent, hands-on use required).

• Skilled in Microsoft Office , especially Excel and Word.

• Strong organizational and time management skills.

• Excellent communication skills, both written and verbal.

• High attention to detail and accuracy in data entry and financial tasks.

• Ability to multitask and work independently in a fast-paced environment.

Preferred Skills (Bonus)

• Experience submitting utility locate requests through JULIE/811 .

• Familiarity with municipal sign permits or regulatory compliance forms.

• Experience working in a creative services environment.

Why Join Us?

• Opportunity to play a key role in a well-established, locally respected company.

• Collaborative team culture with growth potential.

• Stability, regular hours, and consistent workflow.

Apply today if you're a proactive administrative professional with strong QuickBooks skills and a passion for delivering excellent client service.

With nearly ten years of experience in staffing and employment, Express Employment Professionals of DeKalb, IL connects hardworking job-seekers with great local companies. Our staffing agency recruits job candidates from entry level to highly experienced and from all industries.
When you choose Express Employment Professionals of DeKalb, you're not just getting the expert input of our local franchise. You're also getting access to the resources and time-tested employment systems of our global headquarters. With flexible staffing options that include part-time, full-time, contract, and temporary hires, we work closely with job-seekers and businesses.

Company Description

With nearly ten years of experience in staffing and employment, Express Employment Professionals of DeKalb, IL connects hardworking job-seekers with great local companies. Our staffing agency recruits job candidates from entry level to highly experienced and from all industries. \r\nWhen you choose Express Employment Professionals of DeKalb, you're not just getting the expert input of our local franchise. You're also getting access to the resources and time-tested employment systems of our global headquarters. With flexible staffing options that include part-time, full-time, contract, and temporary hires, we work closely with job-seekers and businesses.