Executive Assistant-2511100LH02
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.
Our Mission
"We advance the design and construction of critical infrastructure and the built environment to improve communities"
Our Values
- Safety Above All
- Invest In Our People & Service Our Clients
- Champion Diversity & Inclusion
- Engage With Our Communities
We are seeking a new Executive Assistant to join our team at Ardmore Roderick. As an Executive Assistant you join a team of infrastructure solutions experts working to solve our client’s ever evolving project needs. This opportunity will be located in our Chicago, IL office.
Key Responsibilities
- Own, maintain and manage assigned executive’s calendar, seamlessly scheduling meetings, appointments, travel plans
- Be able to review their calendar for upcoming projects or meetings that might need time budgeted to prepare, plan or research prior to the calendar event
- Be the guide and protector that ensures the executive’s schedule is followed…while managing needed adjustments based on priority…so that maximum efficiency is achieved in their daily activities
- Have ability and skillset to guide and influence with class and professionalism all that the executive needs to interact with on a daily, monthly and annual basis
- Ability to draft executive communications on their behalf
- Handle expense reports and administrative tasks with precision and timeliness so the executive can focus on leading the overall business
- Coordinate meetings and events, including preparing materials, slide decks and arranging all logistics for all involved
- Serve as a professional point of contact, communicating effectively with internal and external stakeholders regarding interactions
- Maintain the highest level of confidentiality while managing sensitive information
- Support a variety of ad hoc projects and jump in wherever needed to ensure the executive’s operations run effortlessly
- Bachelor’s degree in business management or related field of study or commensurate experience
- Minimum of 10 years of experience in various administrative roles in an office environment
- Minimum of 5 years of experience as an executive assistant for a vice president or above level individual
- Expert level in all aspects of Microsoft Office
- Ability to guide and influence all levels of internal and external personnel that this leader needs to interact with on a regular basis
- Have a team player mindset with the ability to communicate proficiently in written and verbal forms
- Have exceptional organizational skills
- Experience in consulting, engineering, architectural or construction organizations
- We offer Medical, Dental, and Vision Plans
- 401K, Paid Maternity Leave, Competitive PTO
- Employee Assistance Program (EAP) and more
We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process. Salary Range: $95,680-126,880, Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.
Recommended Jobs
Business Development - LeadsIQ
Business Development Manager – Dominate the Deal Location: Chicago,IL About LeadsIQ - Skybox Capital Company We’re not here to play small. LeadsIQ is a fast-scaling powerhouse in the compar…
Staff Site IT Manager (Rockford)- D&S Avionics & Electric Power
Job Description Summary Responsible for managing information technology for a manufacturing plant, including all IT infrastructure & software applications necessary for shop operations. As the Sit…
Electronic Trading Onboarding Specialist
Location: Chicago (Hybrid at least 4 days onsite/week) Visa Sponsorship: We offer sponsorship under specific treaty-based U.S. work visas including TN and E-2 (for eligible Canadian Mexican and F…
Electrical Production Manager
Electrical Production Manager Location Schaumburg, IL : Description POSITION SUMMARY: Electrical Production Manager (EPM) reports to the Director of Operations (DO) or the Branch Manager (BM) and is…
Hospital specialist
Otsuka America Pharmaceutical Inc. is a global healthcare company with the corporate philosophy: "Otsuka-people creating new products for better health worldwide." Otsuka researches, develops, manufac…
General Instructor
Summary of Position: This is a part-time position scheduled for approximately 7.5 hours per week. The General Instructor position is here for applicants to propose a fall program if they feel like it…
Physical Therapist Assistant - Outpatient - License Required
ATTENTION: This position requires graduation from an accredited PTA college program and state license as a Physical Therapist Assistant. Now Hiring Physical Therapist Assistant – Full-time or…
Manager, Social Media
Job Title: Manager, Social Media Department: Content & Creative Reports To : Director, Content & Creative Location: Chicago / United Center (In-Office) Hours : Standard business are 9:…
Project Engineer, Electrical Safety
Project Engineer - General Safety, Arlington Heights, IL Intertek, a leading provider of quality and safety solutions to many of the top recognized brands and companies is actively seeking a Proje…
Internet Sales Associate
SCHEDULE: MORNING, DAYS, NIGHTS AND/OR WEEKENDS. (closed on Sunday's) WE OFFER: * Hourly pay plus bonuses (range average of $25000-$50000 per year or more) * Excellent growth opportunities * P…