Administrative Coordinator

We are seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support our team in a fully remote capacity. This position is open exclusively to candidates residing within the United States, and applications from outside the U.S. will be automatically rejected.

The Administrative Coordinator will be responsible for managing day-to-day administrative operations, coordinating office activities, and providing critical support to ensure the smooth functioning of the organization. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and the capability to work independently in a remote environment.

Key Responsibilities:

Manage calendars, schedule meetings, and coordinate appointments for team members

Handle correspondence, emails, and other communications professionally and efficiently

Prepare reports, presentations, and documents for internal and external stakeholders

Maintain digital filing systems, records, and databases to ensure accuracy and compliance

Assist in organizing virtual events, meetings, and team projects

Support onboarding of new team members and maintain HR-related documentation

Track office supplies, coordinate vendor communications, and manage administrative budgets

Serve as a point of contact for internal teams and external partners for administrative inquiries

Assist with special projects as assigned by management

Qualifications:

Associates or Bachelors degree in Business Administration, Management, or a related field preferred

Proven experience as an administrative coordinator, assistant, or similar role

Strong proficiency in Microsoft Office Suite, Google Workspace, and remote collaboration tools

Excellent written and verbal communication skills

Highly organized with strong attention to detail and time-management abilities

Ability to work independently, prioritize tasks, and meet deadlines in a remote setting

Must reside in the United States and be legally authorized to work in the U.S.

Compensation:

Annual Salary: $50,000 – $65,000 USD.

Benefits:

Fully remote work environment

Competitive salary

Health, dental, and vision insurance

Paid time off (PTO) and paid holidays

Retirement plan with company contribution

Professional development and training opportunities

Flexible work schedule