Administrative Project Specialist-Finance

Full-time

Description

We are seeking a highly organized, friendly, and detail-oriented Finance Administrator to join our team. The successful candidate will provide administrative support to the finance department and perform various clerical, administrative and financial tasks.

Responsibilities and Duties:

• Execute timely and accurate administrative processes across travel, legal, licensing, and insurance compliance to maintain audit-ready records.
• Maintain up-to-date recordkeeping and reporting that supports internal controls and financial reporting deadlines.
• Support intercompany and fundraising deposits to ensure correct allocation and documentation.
• Administer and oversee the company’s credit card and purchasing card program; ensure user compliance, timely reconciliations, and appropriate spend tracking.
• Provide onboarding support and continuous education for new card users.
• Manage the day-to-day operation of Amazon Business accounts. Reconcile monthly statements and provide reporting to tax and payroll departments. Maintain user access and offer daily technical support.
• Initiate and support wire transfers, check runs, and account reconciliations. Provide critical support to treasury and accounts payable teams to enhance cash flow visibility and transaction accuracy.
• Review and allocate travel- and cafeteria-related invoices to the correct business units. Ensure expenses are classified appropriately for accurate budgeting and reporting.
• Organize quarterly Profit-Sharing Committee meetings, including scheduling, minute-taking, and action-item follow-ups.
• Support team culture and engagement by coordinating department meetings and activities that foster collaboration and inclusion.
• Assist International Finance Managers with travel logistics, meeting planning, and coordination of global gatherings, contributing to consistent international alignment.

Requirements

• Associate’s degree in finance, accounting, business administration or related field preferred
• Minimum 2–3 years of administrative or financial coordination experience
• Notary Public certification a plus
• High level of Integrity
• Proficient in Microsoft Office Suite including SharePoint
• Experience with Concur or other travel expense systems is preferred
• Basic understanding of financial concepts, payment processing, and insurance
• Takes responsibility for delivering results that meet quality and compliance standards
• Handles complex processes with minimal supervision
• Identifies and improves inefficient workflows
• Works effectively across functions and levels
• Takes initiative and solves problems quickly
• Plans tasks effectively and aligns efforts to business priorities
• Finds creative ways to overcome obstacles

Salary Range: $50,000-79,000

Physical Requirements:

Ability to Lift/Carry 5 lbs. up to 1% of the day

Ability to Sit/Stand up to 98% of the day

Ability to Reach/Stretch up to 1% of the day

Our promise to you:

We create excitement in the world of flowers and are the first choice for service. We deliver all the best and nothing else! To you, we deliver a work environment and a culture where building long-lasting relationships internally and externally is important. We believe that good communication, sharing ideas and collaborating on projects will set us up for success. We keep both our feet on the ground and are approachable.

In addition to this we provide a comprehensive Total Rewards package that includes:

• Medical, dental, life and long-term disability insurance
• 401k/Profit Sharing Retirement Plan
• Paid time off benefits including vacation and holidays
• Tuition assistance
• Employee Assistance Program and Positive Health programs
• An onsite subsidized café overlooking renowned display gardens and restored natural areas