SECRETARY III

GENERAL STATEMENT OF DUTIES :

Provides secretarial and accounting services for the Special Service Area office and the Sewer Superintendent.

EXAMPLES OF DUTIES AND RESPONSIBILITIES :

• performs secretarial duties as assigned by the Sewer Superintendent; assembles material and takes minutes for monthly Sewer Committee meeting
• issues sewer permits and assists in locating sewer tap-ons
• prepares payroll for sewer office employees; maintains personnel records
• codes and records all bills; prepares pay vouchers for attorney and engineer and committee members including mileage vouchers
• records expenses of lift stations and company trucks
• greets customers, answers phone and receives payments
• prepares bank deposits, reconciles monthly statements, and notarizes necessary documents
• orders office supplies
• maintains all office files
• responds to inquiries/resolves complaints from customers about bills
• prepares any supplementary reports required by the Sewer Committee
• reviews monthly delinquent reports and files all necessary papers pertaining to liens, collections, etc.
• testifies as expert witness in court cases relating to delinquencies
• serves as liaison with credit agency concerning handling of delinquent accounts
• performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF)

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: March 13, 2026, or Until Filled

If you prefer to submit a paper application, please submit to:
Brian Nottrott at [email protected] or by mail to Brian Nottorott , 301 E. Chain of Rocks Road, Granite City IL. 62040

Visit for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities