Accounts Payable Specialist

Full-time

Description

Position Summary:

The Accounts Payable Specialist is responsible for processing and managing vendor invoices, payments, and related financial transactions within a property management portfolio that includes Section 8 and Section 42 (LIHTC) affordable housing communities. This role ensures accurate, timely payments while maintaining compliance with applicable regulatory requirements and company policies.

Key Responsibilities:

Invoice & Payment Processing

• Review, verify, and process vendor invoices for accuracy, proper documentation, and compliance with contracts and company policies
• Enter invoices and payment requests into accounting systems (e.g., Yardi, OneSite, RealPage) accurately and timely
• Prepare and execute payment batches including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve any discrepancies promptly

Vendor Relations & Recordkeeping

• Maintain positive relationships with vendors by responding professionally to inquiries and resolving payment issues
• Keep accurate and organized records of all accounts payable transactions and supporting documentation
• Ensure vendor information and payment terms are current and properly documented

Compliance & Reporting

• Ensure accounts payable activities comply with Section 8 and Section 42 program guidelines as well as company policies
• Assist with audits and compliance reviews by providing necessary documentation and reports related to accounts payable
• Collaborate with property management and finance teams to support overall financial integrity and reporting

Process Improvement & Collaboration

• Identify opportunities to streamline accounts payable processes and improve internal controls
• Collaborate with other accounting and property management staff to resolve invoice or payment issues
• Support month-end closing procedures by ensuring all invoices and payments are recorded accurately

Requirements

Education & Experience:

• High school diploma or equivalent required; Associate degree or certification in accounting/bookkeeping preferred
• Minimum 2 years of accounts payable experience, preferably within property management or affordable housing environment
• Knowledge of Section 8 and Section 42 housing program compliance preferred

Skills & Abilities:

• Proficiency in accounting and property management software such as Yardi, OneSite, or RealPage
• Strong attention to detail and accuracy in data entry and recordkeeping
• Good organizational and time management skills to handle multiple tasks and deadlines
• Effective communication skills for vendor interaction and team collaboration
• Ability to maintain confidentiality and exercise discretion with sensitive financial information