Administrative Assistant for Clinical Education

: JOB TITLE: Administrative Assistant for Clinical Education FLSA STATUS: Hourly, non-exempt DEPARTMENT: Physician Assistant Studies Program REPORTS TO: Director of Clinical Education JOB STATUS: Full-time (37.5 hours) PRIMARY PURPOSE/ POSITION SUMMARY: The Physician Assistant Studies (PAS) Program at Dominican University is seeking a full-time Administrative Assistant. The Administrative Assistant assists the Director of Clinical Education (DCE) in effective and efficient operation of the clinical aspect of the PAS Program, administratively supports the PAS Program, and will be part of the clinical team, which includes the DCE and the Clinical Coordinator. This is an in-office position. EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES: To support the University's mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world. JOB COMPONENTS/PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provides administrative support to the Director of Clinical Education: Assists with correspondence, mailings, calendar scheduling, prepare agendas for meetings, record, compile, transcribe/distribute meeting minutes, create spreadsheets, and coordinators site visits.

• Assist with general office coverage and administrative support of the PAS office.

• Answers and screens incoming phone calls and voicemail, relays accurate messages to appropriate faculty and staff, responds to requests for information, and follows through on all calls/requests to complete resolution.

• Communicate via email or phone with students, faculty, or clinical site preceptors/administrators as needed

• Assist PAS program with administrative tasks, proctoring, create meeting agendas, schedule meetings, transcribe meeting minutes, and prepare schedules.

• Enter data in various systems and run reports

• Support the PAS department as needed in development and preparation of special documents as requested.

• Perform other duties as requested, delegated, or assigned

QUALIFICATIONS: Knowledge, Skills, and Abilities:

• Strong interpersonal skills, both oral and written
• Ability to manage multiple and varied tasks
• Must be organized with the ability to multi-task and prioritize work
• Proficiency in Microsoft Office Suite, Adobe Acrobat Pro
• Ability to work independently and within a team environment and accurately, with critical thinking, meet deadlines, and detail-oriented
• Ability to focus and perform well under pressure, meet deadlines and maintain confidentiality

This position requires a background screening. Education and Experience :

• Associate degree or higher required; Bachelor's degree preferred.
• 3-5 years' experience as an Administrative Assistant preferred