Administrator, Accounts Payable & Receivable

Job Description

Job Description

Administrator, Accounts Payable & Receivable
Hybrid Position | Hoffman Estates, IL
Reports To: President
Salary Range: $75,000 to $100,000, based on experience

About JumpFly
JumpFly is an award-winning digital advertising agency helping small and mid-sized businesses grow through smart, results-driven marketing. Our team manages campaigns across Google, Microsoft, Amazon, Meta, TikTok, LinkedIn, and other leading advertising platforms, along with SEO services and email marketing solutions that support long-term growth.
We are proud to be a certified Great Place to Work™ with a collaborative, flexible culture built around expertise, accountability, and long-term employee success. More than 25% of our team has been with JumpFly for over 10 years, a level of retention that is rare in the digital marketing

Position Overview
JumpFly is seeking an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.
The ideal candidate is detail-oriented, dependable, proactive, and comfortable handling confidential financial information in a fast-paced environment.

Qualifications

• 10+ years of accounting, accounts payable/receivable, and payroll experience
• Strong QuickBooks experience required
• Experience processing payroll; Paycor experience is a plus
• Knowledge of retirement plan administration, including SIMPLE IRA programs
• Strong Excel and Google Workspace skills
• Excellent organizational and time management skills
• High level of accuracy and attention to detail
• Comfortable interacting with clients and company leadership
• Ability to manage confidential information professionally
• Must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule

If you do not meet all the above required Qualifications -- STOP.
DO NOT APPLY FOR THIS POSITION.

Key Responsibilities

Accounting & Financial Operations

• Manage accounts payable and accounts receivable processes
• Prepare and send client invoices
• Monitor incoming payments and collections
• Reconcile bank accounts and credit card statements monthly
• Process monthly company expenses and vendor payments
• Maintain accurate financial records in QuickBooks

Payroll & Compensation Support

• Process semi-monthly payroll accurately and on schedule
• Administer commission calculations and distributions
• Support payroll reporting and related documentation
• Coordinate with HR on employee compensation matters

Retirement Plan Administration

• Manage SIMPLE IRA contributions and reporting
• Coordinate retirement plan payments with the company’s broker
• Ensure timely and accurate retirement account administration

Administrative Support

• Work closely with company leadership on operational and financial initiatives
• Assist with reporting, spreadsheets, and financial documentation
• Support internal processes requiring organization, discretion, and attention to detail

What We Offer

• Hybrid work schedule with 2 remote days per week
• Competitive salary based on experience
• SIMPLE IRA with 3% company match and immediate vesting
• $475/month employer contribution toward health and dental insurance
• Two weeks paid vacation during the first year
• Casual, flexible, and supportive work environment
• Opportunity to work directly with company leadership at a growing agency

Additional Information
This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.

Compensation details: 75000-100000 Yearly Salary

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