Administrative Assistant to the Chief Communications Officer

Position Information

Quick Link

Position Title

Administrative Assistant to the Chief Communications Officer

Full Time or Part Time

Full Time

Months Worked Per Year

12

Hours Worked Per Week

40

Work Schedule

Monday-Friday 8:00 AM – 5:00 PM

Remote Work Availability

No

Job Description Summary

Support the communications that inspire students, engage communities and promote opportunity!


The Administrative Assistant to the Chief Communications Officer provides direct support to the Chief Communications Officer (CCO) and other department staff on many departmental services and initiatives, including but not limited to fiscal matters, promotional items, publications, photo library, signage, contact lists, phone directory as well as assistance with general office operations. The most important impact of the position is to the college’s internal and external constituents, who receive clear, accurate and helpful information in information desk interactions and to members of the PRM team with organization, scheduling, ordering and compiling reports as the team works to inform, strategically market and promote the college, its programs and activities to district residents.



As a staff member at LLCC , you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 5 personal days, 12 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website . Come join our team and experience success at LLCC !


Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.


LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications

• High school diploma or equivalent and two years of relevant experience.
• Current computer competency.
• Ability and desire to maintain up-to-date technical skills.
• Strong fiscal, customer service, communication and organization skills.
  

Employment is contingent upon the successful completion of a criminal background check.

Preferred Qualifications

• Associate degree.
• Digital compliance.
• Training in Excel.

Physical Requirements

Position Salary

Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package.

Requisition Detail Information

Open Date

05/21/2026

Last Day to Apply

Open Until Filled

Yes

Special Instructions to Applicants

This position will be open until filled: however, applications must be received on or before June 11, 2026 to be considered during the initial review window. Onsite interviews will begin June 29, 2026. Anticipated start date for this position is July 28, 2026.


If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.

If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.

Lincoln Land Community College

ATTN: Human Resources

P.O. Box 19256

Springfield, IL 62794

Job Duties

Description of Job Duty

Interact with and inform prospective students, visitors, faculty, staff and current students at the Information Desk in A. Lincoln Commons. Research and provide accurate information on all aspects of the college daily to individuals who email the college via the website ([email protected]) along with phone and walk-in inquiries. Track these emails, calls and questions for analysis. Manage department phone response messaging. Monitor A. Lincoln Commons.

Essential Duty?

Yes

Description of Job Duty

Assist Chief Communications Officer with financial planning, preparing a weekly budget update and coordinating payment of marketing/promotional and office invoices. Provide quotes and ordering details for college promotional/display and award items for other departments.

Essential Duty?

Yes

Description of Job Duty

Order and process PRM office supplies, promotional items, and employee nametags and business cards. Verify and update department inventory records. Make arrangements for PRM staff professional development, including arranging for two crisis communications tabletop exercises a year. Keep emergency go-bags updated. Coordinate office meeting space and travel arrangements.

Essential Duty?

Yes

Description of Job Duty

Manage publication samples by organizing materials produced, serving as point person on delivered items and organizing delivery to the end user(s). Monitor dates of materials to schedule updated reviews. Manage a folder of files designated print-ready for print shop.

Essential Duty?

Yes

Description of Job Duty

Organize and maintain the PRM photo and video library, ensuring consistent naming conventions and tags for searchability.

Essential Duty?

Yes

Description of Job Duty

Prepare, collect, distribute and maintain departmental records and reports, including weekly reports on LLCC presence in print, broadcast and social media, and regular reports on PRM Key Performance Indicators. Send reminders about stalled PRM work order tickets.

Essential Duty?

Yes

Description of Job Duty

Proofread documents. Research hometowns and preferred names.

Essential Duty?

Yes

Description of Job Duty

Liaise with Student Life to learn of upcoming student activities and create weekly list of activities for website and social media writing coordinator. Assist with social media photography as needed.

Essential Duty?

Yes

Description of Job Duty

Maintain calendar of events for website. Produce interior signage for events, college holidays/closings and other identified needs. Coordinate assembly and placement of external signage for events.

Essential Duty?

Yes

Description of Job Duty

Maintain media and emergency communication contact lists and mailing lists. Check office mail and coordinate office mailings.

Essential Duty?

Yes

Description of Job Duty

Assist with scheduling content creation interviews for CCO and communications manager and individuals for photo/video shoots, recruiting student participants and coordinating clothing and class schedules. Meet with new employees and gather New Employee LincIn Article Form information; send information to Communications Manager.

Essential Duty?

Yes

Description of Job Duty

Working with Human Resources, prepare and maintain the campus phone/email directory and produce monthly updates. Compile, format and proof KUDOS award nominations and manage printing and distribution.

Essential Duty?

Yes

Description of Job Duty

Compile minutes for PRM and External Stakeholders Team meetings. Maintain and upload documents to the PRM and Quality Council online portal pages.

Essential Duty?

Yes

Description of Job Duty

Perform other duties as assigned.

Essential Duty?

No

Reference Requests

A document provided by a reference in support of a job application.

Reference Request Details

Require Applicants to submit references for this position?

Yes

Last day a reference provider can submit a recommendation

Minimum number of references

3

Maximum number of references

Applicant Special Instructions

Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor .