Office services coordinator - facilities

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Office Services Assistant \

\ Position Overview \ The Office Services Assistant plays a crucial role in ensuring the smooth operation of office activities. This position is responsible for providing administrative support, assisting with document management, and delivering exceptional customer service to both internal and external stakeholders.\ \ Key Responsibilities

• Process all incoming and outgoing deliveries at the corporate office

and Mock Store.

• Process all incoming and outgoing US Mail, FedEx, UPS, and internal

mail.

• Receive, organize, and transport deliveries via rolling cart, dolly,

flat bed, or pallet jack

• Stock, organize and maintain office, pantry, and coffee/tea supplies
• Assist with general appearance of office, including weekly

maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner.

• Assist with conference room set up and clean up, including

monitoring the conference room schedule and providing meeting support.

• Assist with special projects and events as needed and directed by

the Facilities Manager.

• Monitors the Corporate Facilities email regularly, responds to

customer/client requests via email and in person in a professional manner.

• Identifies and responds to associate issues/problems in a timely

manner, seeks feedback/follow-up as appropriate.

• Builds effective business partnerships with the corporate teams.

Qualifications

• High School Diploma required
• Proficient with Microsoft Office
• Comfortable with and embrace new technologies and digital tools,

such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications

• Physical ability to assist with warehouse operations
• On a regular basis requires the ability to walk, reach with hands

and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs.

• Highly adaptable and flexible, ability to work independently with

little supervision.

• Excellent communicator, comfortable interacting with all levels of

employees, management, and third-party vendors.

In this position, you may have access to client or customer systems,

confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle\'s Freelance Employee benefits package includes

eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment[work location](_postings.govdocs.com -23 EDeoO8rKMTHH24E&d=DwMF-g&c=0eTCB0nNi4K2jeP4BAvnzcTY3bBUzv8iW-Zx9Sm4vP0&r=i4pXjBcjGNJYUo-kETIN7vFPxgZX5xxYqH-mhElUdC4&m=77conARkWbDuO2y4J8LQ5QUa jad9lUkSwkcNtwz2oCGG3X1qzaI0Hej01o-ncv6&s=b23QfGDGPlVcn2bJqiFYbor6H498nvvDbQd0IPhRi68&e=){target="_blank" rel="noopener"}is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.\ \ Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:\ \ Email your resume in Word to:\ \ [[email protected]](mailto:[email protected]?subject=%20:%20DR8-1876135%20:%20Office%20Services%20Coordinator)\ **Please do NOT change the email subject line in any way. You must keep the JobID: : DR8-1876135 -- in the email subject line for your application to be considered.\*\\ \ Donna Ruch - Senior Recruiter, National Delivery\ \ For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.\ \ \ \ This job was first posted by Creative Circle on 09/03/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.\ \ Creative Circle is an Equal Opportunity Employer \ \ All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other