Legal Administrative Assistant
The Administrative Assistant will support up to four paralegals and play a key role in keeping legal files, communications, and deadlines on track.
Location: Oak Brook, IL
Schedule: Monday–Friday, 37.5 hours/week
(8:00 AM–5:00 PM, 7:00 AM–4:00 PM, or 9:00 AM–5:00 PM)
Work Model: Onsite initially; remote work available after training
Key Responsibilities
- Provide administrative and legal support to multiple paralegals in a high-volume environment
- Manage and maintain legal files, including reviewing and processing documents with redlines
- Handle heavy email correspondence and ongoing back-and-forth communication related to legal matters
- Track deadlines and ensure timely follow-up on claims, benefits, and health-related issues
- Assist with contract-related documentation and other administrative legal tasks
- Maintain strict attention to detail while juggling competing priorities
- Ensure compliance with HIPAA requirements when handling sensitive information
- Communicate effectively with internal teams to ensure deadlines and expectations are met
Qualifications & Experience
- 2–3 years of administrative experience, ideally in a legal, healthcare, law firm, or similarly high-volume environment
- Experience supporting multiple professionals simultaneously (e.g., paralegals, attorneys, or managers)
- Familiarity with personal injury or legal administration is strongly preferred
- HIPAA experience is a plus, especially in environments involving claims, benefits, or health information
- Proven ability to stay organized under pressure and manage a heavy workload without shutting down
- Strong written and verbal communication skills
- Demonstrated ability to meet deadlines consistently and manage competing priorities
Skills & Competencies
- Exceptional organizational and time-management skills
- High attention to detail, particularly with contracts and legal documentation
- Comfortable working in fast-paced, deadline-driven environments
- Ability to adapt and expand responsibilities over time
- Proficient with standard office and legal software systems (training provided)
- $60,000-$65,000
- Option to enroll in health, dental, and vison benefits
- Supportive, long-term work environment with opportunities for role growth and expansion
Recommended Jobs
Cook / Kitchen Team
Applebee’s Neighborhood Grill + Bar serves as America’s kitchen table, offering guests a lively dining experience that combines simple, craveable American fare with classic drinks and local drafts. T…
Accounting & Office Manager
Accounting & Office Manager ? Downtown Chicago | On-Site | Full-Time Are you a hands-on accounting professional who thrives in a fast-paced environment? Our client, a growing company located in …
Veterinarian
Join Our Compassionate Veterinary Team at the Animal Care Clinic of Homer Glen! Are you a dedicated part-time DVM looking to make a difference in the lives of pets and their families? The Animal …
Class-A CDL LTL Chicago
Class-A CDL Local Tuesday - Saturday OFF Sun/Mon! Up to $28.50 per hour ~NO TOUCH FREIGHT ~Home every evening ~Medical Insurance - we've got you covered ~ Dental Insurance ~401K retirement pl…
Reliability Engineer
Reliability Engineer Make the plant better. Permanently. If you’re driven to eliminate chronic downtime—not just react to it—this is your role. As a Reliability Engineer , you’ll be a change …
Adjunct Faculty- Forensic Psychology - Chicago Campus
Job Description Founded in 1979, The Chicago School is an independent professional graduate school with a dynamic student body and a professionally accomplished faculty. Our curriculum and trainin…
Correction Officer
GENESEE COUNTY HUMAN RESOURCES COUNTY BUILDING I, BATAVIA, NEW YORK ANNOUNCES A CONTINUOUS RECRUITMENT OPEN COMPETITIVE EXAMINATION FOR: CORRECTION OFFICER, O.C. #60052-580 …
RN Weekend
Description Make Every Weekend Matter — Join Us as a Weekend Registered Nurse at Northern Illinois Hospice! If you’re a compassionate clinician who wants your work to truly make a difference, th…
Manager, Business Systems
About Carrier Carrier, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edg…
Health Physics Technician - UniTech
UniTech seeks reliable, self-motivated, team players for positions at our facilities across the United States. There are several potential job openings. Visit our website for a list of locations Uni…