Project Manager

We’re a dynamic, fast-growing digital experience company where our actions and experience really make an impact. Vaimo is one of the world’s most respected experts in digital commerce and experience. As a full-service omnichannel partner, we deliver strategy, design, development and managed services to brands, retailers and manufacturers all over the world.

As a Project Manager at Vaimo, you will have a central role in our pursuit to drive success in digital commerce. You will have broad responsibility that requires strong leadership skills, structure, creativity, and the ability to identify the most efficient solutions for our clients.

As Project Manager you are the main point of contact for the client and play an instrumental role in achieving high client satisfaction. The project manager is also an influential member of the delivery team, and instrumental in creating a highly engaged delivery team.

Project Managers forecast and proactively steer the project towards successful delivery while managing expectations of the client, the team and other stakeholders - including internal stakeholders.

The Project Manager is responsible for overseeing various types of projects for one or more clients.

Responsibilities of the Role

Lead and manage projects successfully

• Understand the contracts, goals and constraints before starting a project
• Establish clear ways of working
• Steer projects proactively by doing regular forecasting on budget, milestones etc
• Manage projects responsibly by identifying and mitigating risks
• Sufficient understanding of project requirements & solution
• Monitor and control project progress, outcome and quality
• Proactively manage changes in scope
• Keep project plans and documentation up to date
• Comply to Vaimo’s delivery methodology, processes and templates
• Accountable for managing project scope, budget, timeline and quality

Project health

• Regularly monitor the health of the Project and the satisfaction levels of the assigned client(s)
• Perform regular estimate-to-completions (ETC) and budget forecasts
• Escalate through appropriate channels if you see project health or client satisfaction is at risk of dropping
• Complete regular resource forecasting to ensure that your projects are equipped with the right team members to deliver as planned.
• Flagging and internally aligning (approval) expected write-offs as soon as they are forecasted

Team management

• Enable the team to deliver successfully
• Team routines and agreed ways of working are followed
• Clear team communication (goals, success criteria, priorities, changes etc)
• Hold team members accountable for executing their part of the delivery
• Where required, lead and facilitate the onboarding of new team members
• Identify and mitigate gaps or challenges in the delivery team

Communication & reporting

• Communicate Project status, risks, and issues to stakeholders on status meetings, steering committee meetings, reports etc (according to contract and agreed ways of working)
• Make sure all client communication and reporting is correct, on time and of high quality
• Ensure that an effective governance structure is in place
• Ensure meeting attendance, timely decision making and engagement from all critical stakeholders (internal and external)
• Communicate and document progress, decisions, changes etc to manage expectations of project teams and stakeholders
• Clear and timely reporting of project health, status reports, invoicing reports etc.
• Seek and share knowledge across the organisation

Measures of success for this role

This role will be measured on both lag and lead measures:

Lag measures will include:

• Client Satisfaction (NPS)
• Project profitability
• Project chargeability

Lead measures will include:

Project Health

• Compliance with Vaimo’s project health check routines

Delivery excellence

• Compliance to Vaimo methodologies, processes and templates
• Quality of Project Management deliverables such as reporting and presentations
• Successful implementation of project governance structures and ways of working
• Clear roles, responsibilities and accountability inside the team
• Regular meaningful engagement and alignment with client, teams and other stakeholders
• Delivering Projects according to strategic goals, KPIs & expectations
• Delivering profitable Projects
• Ensure continuous high client satisfaction

Operational KPIs

• Control and manage write-offs
• Ensure a high Project chargeability and profitability
• Correct Project allocation - planning & forecast leading to profitable utilisation figures

We offer you:

• The opportunity to work on various types of small and large projects
• The opportunity to work with system development in a small team where you set the framework for how you want to work
• Free hands to work with new solutions involving new technology
• The opportunity to learn new techniques, tools, and programming languages in regular exchanges of expertise with colleagues
• Attractive salary + benefits
• Work in a flexible environment in a brand new office with attention to a good work-life balance

Skills & Requirements:

• Professional certification in Project Management (PMP, PRINCE2, PMI-ACP, or equivalent)
• Professional certification in Agile methodologies (CSM, PSM, SAFe, or equivalent)
• A degree in business management or administration is attractive
• Understands project management methodologies and tools and how to apply these to manage projects effectively
• Comfortable leading challenging client conversations
• Strong communicator & presenter
• Experience in working with enterprise clients
• Has a proven track record of delivering projects successfully and achieving a high client satisfaction
• Experience in software project delivery
• Experience in leading distributed teams
• Great at building trust and professional relationships
• Comfortable managing multiple internal and external stakeholders
• Commercial and goal-oriented with a proactive approach to E2E Delivery
• Strong supporter of using digital tools to track project progress, health and compliance
• Team leadership capabilities