Facilities and manager

Job Requisition ID: 49993

Closing Date:

Agency: Department of Early Childhood

Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option: General Administration/Business Marketing/Labor/Personnel

Bilingual Option: None

Salary: Anticipated Starting Salary $9,000 - $10,500 monthly

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: None

Merit Comp Code: Managerial Exclusion from RC063 Collective Bargaining Coverage

****A RESUME IS RECOMMENDED FOR THIS JOB POSTING****

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Position Overview:

The Illinois Department of Early Childhood’s (IDEC) is searching for an experienced professional to serve as the Facilities and Fleet Manager for a new State Agency. This position directs and oversees facilities and fleet operations to ensure safe, efficient, and compliant management of the agency’s physical and transportation resources. The individual in this role develops and implements policies for facilities maintenance, security, energy management, emergency preparedness, and fleet utilization, ensuring compliance with state and federal regulations, including OSHA and ADA requirements. The Manager coordinates lease agreements, vendor contracts, capital improvement projects, and vehicle procurement and maintenance, while also implementing risk management and cost-saving strategies. As a supervisor and subject matter expert, the Facilities and Fleet Manager provides leadership, guidance, and technical expertise to staff and serves as a key liaison with state agencies, external partners, and vendors to support IDEC’s operational effectiveness and mission. Apply today to join a team committed to making Illinois the best place in the nation to raise a family!

Illinois Department of Early Childhood offers a robust benefit package including:

• Monday-Friday schedule
• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Serves as the Facilities and Fleet Manager for the Illinois Department of Early Childhood (IDEC).

• Organizes, implements, and evaluates policies effectuating the IDEC Facilities Management processes.

• Organizes, implements, and evaluates policies effectuating the IDEC Fleet Management Programs.

• Serves as a full-line supervisor.

• Performs other duties as required or assigned, which are reasonable within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in public administration, business management, supply chain or logistics management, or closely related fields of study.

• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization with facility and management operations experience with one, or a combination of experience with building compliance laws, regulations, leasing, and/or procurement.

Preferred Qualifications

• Prefers three (3) years of professional experience coordinating, monitoring, and evaluating processes related to facilities operations, fleet management, grounds, custodial, and/or preventive maintenance services and safety compliance, ensuring adherence with applicable local, state, and federal building codes/regulations, (e.g.,Occupational Safety and Health Administration, Americans with Disabilities Act, 44 Ill. Adm. Code 5010, 5040 and related).
• Prefers Two (2) years of professional work experience with vendor and contract management, including procurements, negotiation, and/or performance monitoring of facility and fleet service contracts.
• Prefers two (2) years of professional work experience supporting or managing projects in facilities or fleet operations/management and maintenance, including familiarity with work order, asset, or project tracking software (e.g., IBM Maximo, Archibus, SAP EAM, Microsoft Project, or similar) and computerized maintenance management systems (CMMS).
• Prefers professional certification in facilities or fleet management and/or project management [e.g., Facilities Management Professional (FMP), Certified Automotive Fleet Manager (CAFM), Project Management Professional (PMP), or similar requirements].
• Prefers two (2) years of direct-line supervisory experience leading facilities and/or fleet operations staff, including assigning/reviewing work assignments, providing guidance and training to assigned staff, counseling staff work performance, reassigning staff to meet day-to-day operating needs, establishing measurable annual goals and objectives, approving time off, adjusting first-level grievances, preparing/signing performance evaluations, recommending and imposing various levels of discipline, and/or adhering to confidentiality standards regarding the maintenance and handling of employee confidential and sensitive information practices.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.

• Requires a criminal history check.
• Requires ability to drive a state-supplied vehicle.
• Requires the ability to obtain and maintain a Commercial Driver’s License (CDL) Class A.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime, including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), – to IDEC in order to be fully operational by July 2026.

Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.

Work Hours: Monday - Friday 8:30am-5:00pm

Work Location: 115 S Lasalle St, Chicago, Illinois, 60603

Agency Contact: Sally McDaniel-Smith

Email: [email protected]

Phone #: 217-900-0865

Posting Group: Building, Fleet & Institutional Support

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]