EXECUTIVE SECRETARY I OPTION. 2

Job Requisition ID: 48920

Position Title: Executive Secretary I, Opt. 2- Investigative Chicago, Division Of Criminal Investigation.
Closing Date: 08/20/2025
​Agency: Illinois State Police
Class Title: EXEC SECRETARY I - 14031
Skill Option: Keyboarding - Clerical - UMP Certificate
Bilingual Option: None
Salary: Anticipated Starting Salary $4,414 Monthly: Full Range $4,414-$5,926 Monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Executive Secretary I, within the Division of Criminal Investigation, under direction , Assists in the implementation of new programs. Serves as the Zone 1 computer coordinator which includes LEADS and LMS. Receives and directs the flow of incoming FOIA Requests, tracks the progress, and disseminates the Zone’s responses. Assists with timekeeping for all Zone 1 sworn personnel, to include overtime tracking. Exercises knowledge of investigative procedures to answer correspondence from other factions of the ISP, other departments, states attorneys, etc. Assists with the Zone’s collection and compilation of violent crime reporting statistics. Completes promotional paperwork, to include memorandums, OARs, and required checks. Assists with the Zone 1 Cost Center tracking and reporting. Establishes submission deadlines and conducts pre-investigative inquiries; receives visitors; answers phones, relays messages, and represents the Zone through routine oral and written correspondence with other government officials, business and the general public.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Coordinates special projects; gathers, researches and analyzes information to prepare administrative reports regarding assigned personnel.
• As executive secretary, composes and replies to routine and non-routine correspondence and ensures completeness and accuracy.
• Receives and directs the flow of incoming data to Zone 1 Command and the Zone 1 offices, screens for priority and routes to appropriate personnel for follow-up.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience; or completion of high school and three years of secretarial experience.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
• Requires the ability to type 55 wpm.

Preferred Qualifications

• Prefers a minimum of 3 years’ experience of office practices and procedures and programs.
• Prefers a minimum of 3 years’ experience of composition, grammar, spelling and punctuation.
• Prefers a minimum of 3 years’ experience in the logic of computer programs.
• Prefers minimum 2 years' experience in operating commonly used manual and automated office equipment and perform routine maintenance.
• Prefers a minimum 2 years' experience of professional experience writing and conducting oral communication.

Conditions of Employment

• Requires the ability to successfully pass background investigation.
• Requires the ability to successfully pass drug screening.
• Requires valid Illinois driver’s license.
• Requires ability to travel within Zone 1.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

  Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 9511 Harrison St, Des Plaines, Illinois, 60016
Agency Contact: [email protected]
Posting Group:  Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

• This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions . To exercise contractual rights for this position, employees must upload a copy of the UMP grade notice to their application documents prior to submitting their application.

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]