Payroll Specialist

Duration: This position will extend past a 6-month contract and/or could be a hire depending on the company's needs.
Note: No Gatefeed Training needed

Position Summary:
The Payroll Specialist will play a critical role on the Corporate Payroll team. In this fast-paced, customer service-driven environment, the Payroll Specialist will interact with a diverse workforce including colleagues and management with top-level visibility. A successful candidate will demonstrate dedication to confidentiality and operational excellence with a focus on the customer. The individual in this role will gain valuable knowledge, skills, and experience in an area of payroll that interacts daily with colleagues and management from all levels of the organization. Excellent customer service is a must for this role as you direct and advise on personnel decisions related to colleagues' professional lives.

Job Responsibilities:
Process US and Canadian payroll with accuracy and timeliness

Problem-solve to remediate any processing errors

Apply discretion in decision-making for maintaining compliance and a high level of customer service

Communicate effectively with local management teams to ensure accurate payroll processing

Approach processes and systems with a continuous improvement mindset

Complete and balance all required payroll reconciliations with accuracy and timeliness

Complete accurately Form 941, W-2, T4, and other relevant tax documentation

Maintain data compliantly and securely

Ensure accurate process documentation, inclusive of manuals and SOPs

Provide guidance and support to employees in a timely, accurate, and professional manner

Serve as secondary processor for US and Canadian non-exempt payrolls

Collaborate with management and other departments across the organization to provide top-notch customer service

Job Requirements:
Minimum of three years of general office/accounting experience; payroll experience preferred

Associate’s/Bachelor’s degree preferred or equivalent experience

Intermediate understanding of accounting/mathematical procedures

Ability to work independently as well as in a team environment

Strong strategic thinking and firm attention to detail

Excellent communication skills in both written and spoken forms

Superior attention to detail with the ability to locate discrepancies

Motivation to be innovative with a continuous improvement mindset

Exceptional customer service, organizational, and time management skills

Special projects may be assigned to help support management metrics

Ability to set goals, prioritize, and manage multiple tasks to meet deadlines

Comfortable making quick, calculated decisions

Knowledge of IBM (CICS & IMS) and MDM systems

Proficiency in Microsoft Word, Excel, and Outlook

Must be able to hear and speak clearly; read, comprehend, and communicate orally and in writing to effectively communicate in person or by phone

Physical requirements include standing, filing, bending, sitting for extended periods of time, and working on the telephone

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)