Procurement Associate

Job Description

Job Description

Job Title: Procurement Associate

Job Description

We are seeking a detail-oriented and customer-focused Oracle End User Help Desk Associate to support users across the Procurement, Accounts Payable, Vendor Setup, and Invoicing modules. This role is critical in ensuring smooth day-to-day operations within Oracle ERP by providing timely assistance, troubleshooting, and training to end users.

Responsibilities

• Provide first-line support for Oracle Procurement, Vendor Setup, and Invoicing modules.
• Resolve issues related to purchase orders, invoice processing, payment runs, and vendor master data.
• Assist users with navigating Oracle screens, forms, and workflows.
• Guide users through standard operating procedures for procurement and AP transactions.
• Assist with weekly, monthly open order, missing receipts management.
• Assist with Oracle Catalogue order and category management.
• Support vendor onboarding processes, including data entry and validation.
• Ensure compliance with internal controls and documentation requirements for vendor creation and updates.
• Create and maintain user guides, FAQs, and training materials.
• Conduct one-on-one or group training sessions for new users or process changes.
• Monitor key transactions for errors or delays, such as stuck invoices and unmatched POs.
• Generate reports to track help desk metrics and recurring issues.

Essential Skills

• ERP systems experience, preferably Oracle, SAP, AS400, JDE, NetSuite, or Sage.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, CoPilot, and Teams.
• Strong understanding of Oracle Procurement and Invoicing workflows.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Comfortable with technology and self-sufficient.

Additional Skills & Qualifications

• Associate or Bachelor's degree in Business, Finance, IT, or related field.
• 2+ years of experience supporting ERP systems, preferably in Procurement and AP modules.
• Experience with Oracle Fusion or Oracle E-Business Suite is preferred.
• Familiarity with ticketing systems such as ServiceNow is a plus.

Work Environment

Work hours are Monday through Friday, 8am to 5pm, onsite only with no remote or hybrid options. The office environment is nice, fostering a great culture and team setting. It is a fast-paced, collaborative environment with cross-functional teams. The company emphasizes on-site teamwork to encourage real-time collaboration and innovation, supported by modernized facilities and a strong logistics network. Located in vibrant communities, it promotes a high quality of life outside of work.

Job Type & Location

This is a Contract position based out of Oak Brook, IL.

Pay and Benefits

The pay range for this position is $33.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oak Brook,IL.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.