Office Administrator

PMI Kyoto is looking for an Office Administrator to join our team in our Elk Grove Village, IL office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office.

The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs.

Responsibilities:

• Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage – Organize company events, meetings, and conferences. Organize onboarding programs for new employees. Create and maintain the office budget.
• Coordination – Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.
• Manage Corporate leased vehicles - communicate policies and procedures, answer employee questions, and manage deployment.
• Respond to employee fleet vehicle accidents.
• Coordinate with HR Manager Safety initiatives as needed to ensure safety needs are being met.

Requirements:

• A high school diploma or equivalent is required; Associate degree preferred
• Three years of previous office management experience
• Superb communication skills

Benefits:
•Medical PPO Company paid 100 % for Employee and about 90% for dependents.
•Dental PPO Plan – Company paid 100 % for Employee
•Vision plan PPO Plan
•Health Reimbursement Account (HRA) $1,500 for Employee and $3,000 for Family annually
•EAP – Employee Assistance Program
•Life insurance ($25,000 Basic and Supplemental options)
•Accidental Death & Dismemberment insurance (Basic and Supplemental options)
•Company-paid Short-Term Disability (STD)
•Voluntary Long-Term Disability (LTD) coverage
•401K Plan
•11 Paid Holidays
•PTO and Sick time
•Tuition Reimbursement - Up to $5,250 per year towards tuition reimbursement.