Administrative Assistant

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Engineering

Compensation: $30–33/hr | $60,000–75,000 annually

Work Schedule: Monday–Thursday onsite; Friday remote 8:00 AM – 5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a well-established organization within the engineering and project services industry. This company offers a collaborative team environment, exposure to large-scale projects, and long-term growth opportunities for administrative professionals who enjoy supporting operations and project teams in a fast-paced setting.

Job Description:

Our client is seeking an experienced Administrative Assistant to support project and operational teams with day-to-day coordination, documentation management, and administrative functions. This role will work closely with leadership, project managers, consultants, and internal stakeholders to ensure projects and business operations run efficiently.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining professionalism and accuracy.

Key Responsibilities:

• Assist with project coordination activities including scheduling meetings, tracking timelines, and following up on deliverables
• Review and organize contracts, consultant agreements, and operational documentation
• Maintain accurate records and filing systems for project and business-related materials
• Monitor deadlines, renewals, and compliance-related items associated with contracts and agreements
• Support communication between internal teams, vendors, consultants, and external partners
• Prepare reports, presentations, spreadsheets, and other administrative documents
• Provide operational and administrative support to a larger team and leadership group
• Help improve internal administrative workflows and processes
• Assist with special projects and additional operational tasks as needed

Qualifications:

• 3+ years of administrative, operations, project coordination, or contracts support experience preferred
• Prior experience supporting project managers, operations teams, or business leadership strongly preferred
• Exposure to contract review, consultant agreements, or project documentation highly preferred
• Strong Microsoft Office Suite skills, especially Outlook, Excel, Word, and PowerPoint
• Experience within the Architecture, Engineering, or Construction industry is a plus
• Excellent organizational, communication, and multitasking skills
• Ability to work effectively in a fast-paced, team-oriented environment

Additional Details:

• Temp-to-hire opportunity
• Position supports a larger operational and project-focused team

Perks:

• Hybrid schedule with remote Fridays
• Opportunity to support high-level projects and leadership teams
• Collaborative and team-oriented workplace
• Long-term growth potential within a stable organization
• Exposure to project operations and business management functions

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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