Administrator - Accounting Coordinator

Administrator – Accounting Coordinator

Pillarhouse International Ltd is a global provider of selective soldering systems used in high-reliability electronics manufacturing. Their U.S. operation is a small, tight-knit team supporting customers across North America through equipment sales, service, and ongoing support.

This is not a layered corporate environment. It’s a lean office where people wear multiple hats, decisions move quickly, and everyone contributes to keeping the business running.

The Role

This is a true “utility player” position that sits at the center of the office.

You’re stepping into a role that combines administrative coordination, light accounting, and operational tracking. The work is not complex in isolation, but there’s a lot of it, and it requires someone who is organized, detail-oriented, and comfortable juggling multiple small tasks without dropping anything.

You’ll report directly to leadership and take ownership of many of the day-to-day responsibilities that keep the business moving.

Rough breakdown:

• ~40% accounting support
• ~60% administrative / operational coordination

What You’ll Be Doing

Accounting & Financial Support

• Process billing tied to service work, quotes, and purchase orders
• Support A/R and A/P activities
• Reconcile expenses and validate charges against documentation
• Assist with monthly close prep (balance checks, bank alignment)
• Work within BusinessWorks (Sage) system (trainable)

This is not a full accounting role. You are supporting the process, not owning the books.

Operational & Administrative Coordination

• Manage customer documentation requests
• Upload invoices into customer portals
• Maintain internal tracking sheets and records
• Support phones, customer interactions, and general office flow
• Back up responsibilities handled by a current part-time admin

What They’re Looking For

• 1–5+ years in an office, admin, or accounting support role
• Strong Excel comfort (not advanced modeling, but confident usage)
• Highly organized, detail-oriented, and self-directed
• Able to manage multiple small tasks simultaneously
• Comfortable working in a small office without a lot of structure
• Strong follow-through. Things don’t get dropped.

Nice to have:

• Exposure to A/R, A/P, or billing
• Experience with ERP/accounting systems (any system is fine)

Compensation & Benefits

• Salary: ~$45K to 50K
• PTO: Starts at 15 days, increases over time
• Health: Blue Cross Blue Shield (90% employer-paid for employee)
• Dental + optional vision/Aflac
• 401(k) with Safe Harbor match

Hours: Monday–Friday, 8:30 AM – 5:00 PM

To Apply

Please email your resume to [email protected]

This job description is intended to provide a general overview of the position and its responsibilities. It is not a comprehensive list of all duties, responsibilities, or qualifications that may be required. Duties may evolve or change based on business needs.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person