Office Manager

Job Description

Job Description

Heyl Royster , an accomplished midsize law firm with a strong reputation for excellence, collaboration, and client service has an opening for an Office Manager in our Rockford Illinois office.

Position Summary

The Office Manager ensures the efficient day-to-day operations of the law firm by overseeing administrative functions, managing staff, and implementing office policies and procedures for their assigned office. This role is responsible for maintaining a productive work environment, managing resources, and supporting attorneys and legal staff to achieve firm objectives. The Office Manager serves as the liaison between management and staff, ensuring alignment with the firm's strategic goals. This position will also provide direct legal support for assigned attorneys.

Key Responsibilities

• Manage office operations, including facilities, supplies, and administrative support.
• Full supervision of staff including performance management, talent acquisition, off-boarding and training.
• Provide administrative support to assigned attorney(s).
• Monitor deadlines, workflow, and productivity metrics to support attorneys and paralegals.
• Local point of contact for vendors and service providers.
• Plan and coordinate meetings, firm events, and employee engagement initiatives.

Qualifications

• Minimum of five years of experience in office management, preferably in a legal or professional services environment.
• Strong knowledge of office systems, procedures, and legal terminology.
• Highly proficiency in Microsoft Office Suite and familiarity with case management software.
• Exceptional organizational, problem-solving, and decision-making skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage and motivate a diverse team effectively.

Competencies

• Capability to guide, mentor, and manage a team.
• Skill in handling multiple tasks and maintaining attention to detail.
• Ability to identify issues and implement effective solutions.
• Clear and professional interaction with all levels of staff and clients.
• Flexibility to adjust to changing priorities and demands.
• Maintains the highest standards of discretion and privacy.

Compensation and Benefits

The salary range is $65,000 to $75,000. Overall compensation package offered will consider several factors including, but not limited to, experience, scope and responsibilities of the role, qualifications, and specializations, as well as business needs.

This position offers excellent benefits* for full-time employees including:

• Medical
• Dental
• Vision
• Voluntary Life/ADD

Additionally, the Firm provides full-time employees at no additional cost:

• Term life/ADD
• Disability insurance
• 401k match
• Employee assistance benefits
• Paid sick, vacation and holidays
• Dress for Your Day

How to Apply

To know more about us, visit our website at

We understand your time is valuable, and that is why application process is quick and easy. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

Heyl Royster is an equal opportunity employer

*This benefit list is current at the time of posting but is subject to change at any time.

Visa Sponsorship is not available for this position.

Must be able to pass a background check. Any job offer will be based on results of background check.