Director of Administration II

JOB ANNOUNCEMENT

Director of Administration II

Mayor's Office for People with Disabilities

The Mayor's Office for People with Disabilities is hiring a Director of Administration II. This role is responsible for managing MOPD's finance and accounting duties and overseeing human resources needs. Duties include conducting audits of MOPD programs and delegate agencies, managing grants, routine reviews of finance and accounting functions, ensuring all payroll functions are completed and any other duties as needed. This role will be responsible for overseeing facilities management at the Central West Community Center, and any needs related to MOPD's office at City Hall, and also shepherding approval of of all items and supplies including ITSC requests, maintenance. Human resource duties include representing MOPD at HR Liaison meetings, and other personnel related meetings, managing reasonable accommodations requests, and any other human resources needs as assigned. Finally, this role is responsible for preparing Commissioner and senior staff for the annual budget hearing process and providing information on finance information as requested.

Number of Positions: 1

• Coordinates and directs professional and administrative staff engaged in purchasing, human resources, timekeeping and payroll, finance and/or budget preparation activities.

• Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations.

• Oversees the development and administration of corporate and non-corporate budgets for departmental operations and grant funded programs.

• Supervises the maintenance of accounting records and prepares financial and budgetary reports to accounts for revenues and fund expenditures.

• Works with departmental managers in preparing and processing contracts for professional services.

• Monitors the preparation and processing of purchase requisitions for the procurement of supplies and equipment and the processing of invoices for payment.

• Supervises the maintenance of manual and computerized timekeeping records and the preparation of payrolls.

• Administers human resource programs and services directing staff engaged in HR activities including employee selection and hiring, employment processing, training and staff development, maintenance of HR records and employee relations.

• Prepares the department's or bureau's annual personnel, operating or special program budgets

• Establishes work standards and evaluates staff performance.

• Liaisons with other City departments regarding personnel, purchasing and budgetary matters.

• Prepares reports on section's work activities.

The list of essential duties is not intended to be inclusive, there may be other duties that are essential to particular positions within the class.

Address: Mayor's Office for People with Disabilities

Central West Community Center

2102 W. Ogden

Hours: 8:30 am - 4:30 pm; Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview that includes a job assessment. The candidate that possesses the qualifications best suited to fulfill the responsibilities of the position, based on the interview, will be selected.

Preference will be given to candidates possessing the following:

• Previous work experience in Finance and auditing.

• Previous experience in preparing periodic audits.

• Previous experience in routine review of financial and internal functions.

• Previous experience and knowledge of disability issues, and working with people with disabilities

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process , please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or [email protected] . Please be prepared to provide information in support of your reasonable accommodation request.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT) Applications for this position will be accepted until 11:59p.m. CDT on 01/15/2024. No exceptions will be made.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor