OFFICE SPECIALIST, Opt. 2 (UMP) FOID Card Review Board Intake Specialist

Job Requisition ID: 49500

Position Title: Office Specialist, Opt. 2

Working Title: FOID Card Review Board Intake Specialist
Closing Date: 09/15/2025
​Agency: Illinois State Police
Class Title: OFFICE SPECIALIST - 30080
Skill Option: Keyboarding - Clerical - UMP Certificate
Bilingual Option: None
Salary: Anticipated Starting Salary $4,414 Monthly; Full Range $4,414-$5,926 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As a paraprofessional, for the FOID Card Review Board under the Office of the Director; Evaluates documents and materials provided by petitioners to determine acceptability or conformance to eligibility requirements according to the FOID Act and corresponding rules and regulations; assists the Administrative Assistant I in preparing petitioner and prohibitor materials for review by the FOID Card Review Board; monitors deadlines and requirements to ensure the FOID Card Review Board is able to meet its statutory deadlines; prepares correspondence from the Board at the direction of the Administrative Assistant I or the Executive Director; conducts limited legal research to explain requirements thoroughly and accurately for Petitioners and Board Members at the request of the Executive Director; updats databases, opens and distributes mail, answers phones, keyboarding, filing, photocopying and editing correspondence and reports.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• As a paraprofessional, assists in the FOID Card Review Board Petition for Review program.
• Maintains a case management database or other system for tracking records of the FOID Card Review Board.
• Serves as liaison with the FOID Card Review Board for Petitioners requesting action by the Board Communicates requirements for additional information to petitioners as requested by the FOID.
• Provides general office management and support services to the Legal Office.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Requires the ability to keyboard accurately at a minimum of 30 words per minute.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for
  this classification.

Preferred Qualifications

• Prefers two years’ experience working with state and federal laws and regulations pertaining to firearm possession.
• Prefers two years’ experience applying the principles and practices of public administration.
• Prefers one year experience working within the JCAR process.
• Prefers a working knowledge of the State of Illinois Procurement Code and processes.
• Strong written and oral communication skills.
• Proficiency with utilizing Microsoft Office products, such as Outlook, Word, and Excel.

Conditions of Employment

• Successfully pass background investigation.
• Successfully pass drug screen.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: [email protected]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions . There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]