Staff Accountant

Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is looking for a detail-orientated and organized Staff Accountant to join a fast-paced and expanding team in its Chicago, IL - West Town office. The role is required to work onsite Monday through Friday 9 am - 5pm.

The Staff Accountant will focus on maintaining accurate financial records, processing payments, and supporting client and vendor relationships. Additionally, the Staff Accountant will be responsible for managing the distribution and tracking of contracts, ensuring compliance and timely execution. The ideal candidate is organized, customer-service focused, and comfortable balancing both accounting functions and administrative support related to contracts.

Key Responsibilities

• Accounting & Payments
  • Process customer payments, including credit card, ACH, and check transactions.
  • Record, reconcile, and track incoming payments in the accounting system.
  • Monitor accounts receivable and follow up on outstanding balances.
  • Assist with monthly close activities, including journal entries and reconciliations.
  • Support accounts payable by verifying invoices and ensuring timely vendor payments.
  • Maintain accurate financial records in compliance with company policies and GAAP standards.
  • Assist in the processing of payroll.
• Contract Management
  • Draft, prepare, and send out contracts to clients and vendors.
  • Track contract status to ensure timely review, approval, and signature.
  • Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
  • Work with internal teams to confirm contract terms align with company policies.
  • Assist in monitoring contract renewals, amendments, and compliance obligations.
• General Support
  • Provide financial and administrative support to cross-functional teams.
  • Oversee and train the AP clerk to properly complete their daily tasks, etc.
  • Reconcile credit card accounts, and other balance sheet accounts monthly.
  • Assist with audits, reporting, and ad hoc analysis as needed.
  • Contribute to process improvements in both accounting and contract management.
  • Support the month-end and year-end closing processes.
  • Responsible for incoming vendor commissions.
  • Assist with process improvements to increase efficiency and accuracy within the accounting function.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field preferred.
• 1–3 years of accounting or finance experience.
• Familiarity with QuickBooks Desktop and Intuit Enterprise
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication skills for both financial and client-facing interactions.
• Ability to handle confidential information with integrity.

Preferred Skills

• Experience with contract administration or document management systems. • Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

We offer an excellent benefits package including:

• Medical Insurance
• Dental Insurance
• Roth ITA
• Holidays and Paid Time Off

Salary: $85,000 - $105,000