Accounts Payable & Payroll Lead

Job Description

Job Description

About Us

Lindo Michoacan is a growing, family-owned grocery store serving the Chicago community. Our store includes a full-service bakery, butcher shop, grocery departments, prepared foods, cold bar, and liquor department. We are seeking a highly organized, bilingual Accounts Payable & Payroll Lead to serve as a key member of our leadership team.

This is a hands-on management position for someone who thrives in a fast-paced retail environment and enjoys balancing accounting, human resources, vendor management, and operational leadership responsibilities.

Position Summary

The Accounts Payable & Payroll Lead will oversee accounts payable, payroll administration, employee onboarding and benefits, recruiting, bookkeeping support, vendor relationships, and office operations. This individual will work closely with store leadership to ensure financial accuracy, strong employee relations, excellent customer service, and efficient day-to-day operations.

The ideal candidate is bilingual in English and Spanish, highly organized, comfortable managing multiple priorities, and capable of solving problems independently while maintaining professionalism and confidentiality.

Key Responsibilities

Accounting & Accounts Payable

• Manage accounts payable processes from invoice receipt through payment.
• Verify invoices, purchase orders, and vendor statements for accuracy.
• Resolve billing discrepancies and payment issues with vendors.
• Reconcile vendor accounts and assist with month-end closing activities.
• Support bookkeeping, financial reporting, and recordkeeping functions.
• Maintain organized digital and physical financial records.

Payroll & Human Resources

• Process payroll accurately and on time.
• Coordinate employee benefits administration and enrollment.
• Manage new hire onboarding, employment documentation, and personnel files.
• Ensure compliance with company policies and employment regulations.
• Assist management with employee relations, conflict resolution, coaching, disciplinary documentation, and terminations when necessary.
• Support training and development initiatives.

Recruiting & Staffing

• Lead recruiting efforts for store and administrative positions.
• Post jobs, screen candidates, schedule interviews, and coordinate hiring.
• Develop relationships with local recruiting sources and community organizations.
• Help build a pipeline of qualified future talent.

Vendor & Administrative Management

• Serve as the primary administrative contact for vendors and service providers.
• Manage vendor communications and maintain strong business relationships.
• Assist with contract administration and vendor performance monitoring.
• Support pricing reviews, operational projects, and process improvements.

Customer Service & Store Support

• Help resolve escalated customer concerns professionally and efficiently.
• Partner with department managers to improve customer experience.
• Provide administrative and operational support to store leadership.
• Assist with special projects and other business needs as assigned.

Marketing & Social Media

• Coordinate basic social media content and community engagement efforts.
• Assist with promotions, seasonal events, hiring campaigns, and store announcements.
• Support marketing initiatives that drive customer traffic and sales.
  

Qualifications

Required

• 2+ years of experience in office management, accounts payable, bookkeeping, HR administration, retail management, or a related field.
• Bilingual in English and Spanish.
• Strong knowledge of accounts payable, payroll, and office administration.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong communication and conflict-resolution skills.
• Proficiency with Microsoft Office and business software.

Preferred

• Experience in grocery, food retail, supermarket, restaurant, or high-volume retail environments.
• Experience with accounting and accounts payable platforms.
• Knowledge of Illinois labor and employment practices.
• Experience supervising staff or leading administrative teams.
  

Benefits

• Competitive salary
• Health insurance
• 401(k) with company match
• Paid time off
• Paid sick leave
• Growth opportunities within a growing company
  

Schedule

• Full-time
  

Why Join Us?

This position is ideal for someone who wants to become a key leader in a growing independent supermarket. You'll have direct impact on our employees, vendors, customers, and overall business operations while helping build systems and processes that support future growth.