Insurance Authorizations Specialist

Job Title: Admin Authorizations Coordinator (Workers’ Compensation)

Location: Palos Heights, IL

Compensation: $24 – $25 / Hour

Industry: Healthcare | Orthopedics | Medical Administration

Type of Assignment: Contract-to-Hire (CTH)

Work Schedule: Full-time, 40 hours per week | Monday–Friday | 8:00 AM – 4:30 PM

Onsite for the first 4–6 weeks of training, then hybrid schedule (2–3 days remote flexibility).

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with our client, a well-established private orthopedic practice with multiple locations. The organization provides comprehensive musculoskeletal care, offering both surgical and non-surgical treatment options across a variety of specialty areas. They operate in a collaborative, physician-led environment that prioritizes quality care and operational efficiency.

Job Description

Addison Group is seeking an Admin Authorizations Coordinator to support a Spine Surgeon within a busy orthopedic setting. This role will focus heavily on workers’ compensation and third-party case coordination, serving as a central point of contact between the practice, legal representatives, insurance carriers, and case managers.

This position is being added to streamline workflows and support surgical scheduling efficiency. The ideal candidate is confident, proactive, and experienced navigating the complexities of workers’ compensation processes.

Key Responsibilities

• Partner with attorneys’ offices to coordinate physician depositions and manage scheduling logistics
• Assemble and organize patient records in preparation for deposition review
• Confirm receipt of required prepayments prior to finalizing deposition dates
• Schedule and coordinate Independent Medical Examinations (IMEs), ensuring all documentation and payments are secured
• Arrange patient visits at the direction of the provider and administrative team
• Submit and monitor workers’ compensation authorization requests for office visits and surgical procedures
• Maintain consistent communication with case managers, attorneys, and referral partners to provide case updates
• Distribute requested medical documentation, including clinical notes, work status forms, and physician directives
• Provide additional administrative support to assist with office operations as needed

Qualifications

• Prior experience managing workers’ compensation and/or third-party cases required
• Strong understanding of authorization processes involving legal representatives and insurance carriers
• Ability to communicate assertively and professionally with multiple stakeholders
• Highly organized with strong follow-through and time management skills
• Comfortable balancing administrative responsibilities in a fast-paced clinical environment
• Experience with EHR systems required; NextGen experience preferred

Perks

• Private practice setting with a team-oriented atmosphere
• Opportunity for hybrid flexibility after training period
• Competitive hourly compensation
• Benefits eligibility during contract period
• Potential for permanent placement

Additional Details

• Reporting directly to the Spine Surgeon
• Immediate hiring need; interviews conducted virtually
• Initial 4–6 week onsite training period
• Conversion eligibility after 721+ hours

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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